ACCOUNTANT & ADMINISTRATOR

Job description

POSTED BY MVUNGI JOB MASTERJOB VACANCY: ACCOUNTANT & ADMINISTRATORCompany: Drone LinkLocation: Lilongwe, MalawiEmployment Type: ContractReports To: Founder / Managing DirectorApplication Deadline: Wednesday, 21 October 2026ABOUT DRONE LINKDrone Link is a Malawian company founded in 2021 that provides drone-based precision agriculture and geospatial intelligence services. The company combines drones, GIS, data and digital tools to help farmers, organisations and communities make better decisions.Drone Link is seeking a reliable, detail-oriented finance and administration professional to strengthen its financial management, compliance and daily operations.ROLE SUMMARYThe Accountant & Administrator will manage day-to-day accounting activities, support financial planning, maintain accurate financial records and ensure that the company's administrative operations run efficiently.KEY RESPONSIBILITIES1. Accounting and BookkeepingMaintain accurate books of account, including income, expenses, invoices and receipts.Prepare and send client invoices and follow up on outstanding payments.Process payments, manage petty cash and perform monthly bank reconciliations.Prepare monthly management accounts and financial reports.2. Financial Modelling and PlanningDevelop and maintain financial models, budgets and cash-flow forecasts.Prepare financial information for funding applications, grant proposals and pitch decks.Track project budgets and report expenditure against grant and donor funds.3. Tax and CompliancePrepare and file tax returns and statutory obligations on time, including applicable Malawi Revenue Authority requirements such as VAT, PAYE and corporate income tax.Maintain records for audits and donor reporting.Keep up to date with changes in tax and regulatory requirements.4. AdministrationMaintain filing systems, contracts, company records and registers.Support HR administration, including staff records, contracts, leave and payroll inputs.Manage procurement and supplier records, including equipment and drone-related purchases.Support the Founder with scheduling, correspondence and meeting follow-up.ESSENTIAL REQUIREMENTSA diploma or degree in Accounting, Finance or a related field.At least 2–3 years of relevant experience in accounting and administration.Strong knowledge of bookkeeping, financial statements and tax compliance in Malawi.Advanced Microsoft Excel or Google Sheets skills, including financial modelling.Experience with accounting software such as QuickBooks, Sage, Xero or similar systems.Strong attention to detail, honesty and organisational skills.Good written and spoken English.DESIRABLE QUALIFICATIONS AND EXPERIENCEA professional qualification or progress towards one, such as ACCA, CIMA or ICAM membership.Experience in grant or donor financial reporting.Experience working in a startup, NGO, agriculture or technology company.Familiarity with digital tools and willingness to learn new software.HOW TO APPLYInterested candidates should complete the online application form https://sites.google.com/view/dronelinkcareers/home and prepare the following documents:CV.Short cover letter.Copies of academic and professional certificates.For enquiries:Email: info@dronelinkmw.comTelephone: +265 888 321 355Application deadline: Wednesday, 21 October 2026Only shortlisted candidates will be contacted.Drone Link is an equal opportunity employer, and women are strongly encouraged to apply.JOB SEEKER SAFETY: Never pay money or recruitment fees to secure a job.Find more job opportunities in Malawi:https://mvungi.com/jobsMvungi can also apply for jobs on your behalf through your own Gmail account. Register here:https://mvungi.com/registerFollow the Mvungi Job Master channel on WhatsApp:https://whatsapp.com/channel/0029Vb7gbc91XquZnalOXc2i