ASSOCIATE DIRECTOR – FINANCIAL PLANNING AND ANALYSIS (FP&A)

Job description

OVERVIEWWorld Vision International is a Christian humanitarian organisation with 75 years of experience working to help vulnerable children overcome poverty and experience fullness of life. The organisation works with children from all backgrounds, including those living in the most challenging environments.World Vision invites applications from qualified local candidates for the position of Associate Director – Financial Planning and Analysis (FP&A), based in Lilongwe, Malawi.JOB TYPE: Full TimeCONTRACT TYPE: Local – Fixed Term EmployeeApplication Deadline: Not specified in the provided advert.POSITION: ASSOCIATE DIRECTOR – FINANCIAL PLANNING AND ANALYSIS (FP&A)DUTIES AND KEY RESPONSIBILITIES1. Strategic Financial Planning and ManagementLead the annual planning and budgeting process, ensuring alignment with strategic and operational priorities.Collaborate with Programmes, Grants Acquisition and Management (GAM), and Resource Development and Donor Engagement (RDDE) teams to develop comprehensive, compliant, and strategically sound proposal budgets.Establish and monitor expenditure-tracking frameworks to ensure requisitions are checked against available budgets before approval.Ensure project budgets are accurately recorded and aligned with Detailed Implementation Plans.Develop predictive financial models to support scenario planning and informed decision-making.2. Financial Reporting and AnalysisOversee the preparation and interpretation of donor financial reports to ensure accuracy, timeliness, and compliance with reporting standards.Facilitate cross-functional Financial Field Report (FFR) review sessions and recommend corrective action to address financial variances.Prepare and present financial reports to the Board, Advisory Committees, Senior Leadership Team, and other relevant committees.Review financial transactions, including journals and payment vouchers, to ensure compliance with donor coding structures and audit requirements.Maintain project asset registers and coordinate quarterly asset inventories.Ensure timely submission of financial reports to relevant internal and external reporting platforms.Validate financial data before monthly closure and ensure accurate accounting and activity codes.Manage and reconcile balance sheet accounts.Monitor support-cost contributions and coordinate with the Shared Service Centre to support accurate transaction processing and financial reporting.Coordinate the annual conversion of financial statements to comply with IFRS requirements for statutory audits.3. Consortium and Partner ManagementAnalyse financial reports from consortium members and implementing partners to promote transparency and accountability.Assess the financial and operational capacity of partners and sub-grantees.Engage partners during proposal development and agreement initiation to ensure compliance with grant requirements.Provide guidance and support on grant financial management.Review partner financial reports, provide feedback, and conduct site visits where necessary.Train partners and sub-grantees in grant financial management practices.Monitor compliance with sub-agreement terms, donor regulations, and organisational policies.4. Financial Risk Management, Audit Coordination and ComplianceProvide strategic financial advice to internal stakeholders and ensure compliance with donor contractual obligations.Coordinate feedback for the Regional Scorecard and support performance monitoring.Oversee Labour Distribution Reports to ensure accurate allocation of staff costs across projects and funding sources.Lead the preparation and review of financial performance scorecards at zonal, cluster, district, Area Programme, and Operational Area levels.Maintain a central repository of grant finance documentation to support transparency and audit readiness.Coordinate internal and external grant audits and donor compliance reviews.Identify financial control gaps and implement risk-mitigation measures.Promote awareness of donor policies on fraud and corruption and strengthen fraud-prevention and detection systems.Lead audit recommendations and process improvements to strengthen financial governance and compliance.5. People Leadership and Capacity BuildingSet clear performance objectives and provide regular feedback, coaching, and support to team members.Identify capacity gaps and recommend appropriate training interventions.Manage staff leave planning in line with organisational policies while maintaining operational continuity.Oversee orientation, onboarding, and continuous training for Finance and programme staff.Promote best practices in financial management across project teams to improve consistency and efficiency.