Fleet Manager

Job description

Key Duties and Responsibilities

• 1 Fleet operations, allocation & utilisation
• Plan and assign vehicles and drivers daily across ~177 assets (cars, trucks, bikes) so no operation is delayed.
• Track utilisation per vehicle; prove whether the fleet needs more assets or better scheduling.
• Manage the trip workflow end-to-end, including after-hours trips and airport runs (requester -> HOD ->
• Fleet Manager -> OD sign-off).
• 2 Fuel management & accountability
• Control all fuel spend across fuel cards: budget vs actual vs balance per card.
• Measure fuel efficiency per vehicle; detect and prevent leakages before they happen.
• Produce the weekly fuel exception report and reconcile discrepancies.
• Document emergency fuel requests; demonstrate cost savings in the monthly report.
• 3 Maintenance, servicing & garages
• Maintain the service schedule per vehicle (owned and rented); receive and act on service alerts.
• Run the breakdown flow end-to-end: ticket -> triage by severity -> garage dispatch -> job card -> cost/material recorded.
• Manage the garage network (dedicated garages per bike type + 6 zone garages + central garage) and enforce garage SLAs (MTTR).
• Ensure all bikes are serviced properly and odometers are accurate.
• 4 Drivers & riders management
• Supervise drivers and riders in the field: conduct, route adherence, after-hours trips.
• Manage the 7 in-house drivers: roster, discipline, welfare (incl. late-night facility), training.
• Enforce licensing (Class A for riders) and PPE compliance; issue and track PPE.
• 5 Rentals, vendors & contracts
• Manage the rental fleet and car-hire vendors; maintain the vendor/contracts register (incl. rates, terms, renewals).
• Control rental drivers and rental-vehicle use; prevent HOD self-procurement; ensure vendors are registered.
• Track vendor performance; review quarterly with Procurement.
• 6 Compliance, risk & incidents
• Ensure fleet compliance: licences, insurance discs, road permits, driver licences, mandated PPE.
• Run the accident/incident process: 48h reporting, investigation, insurance follow-up.
• Maintain the Uganda legal compliance matrix (car / two-wheeler / truck + driver).
• 7 Fleet portal & reporting
• Operate the Fleet Portal (S-F1) its 6 modules as the single system of record until an in-house system is built.
• Produce the monthly fleet report to the OD by the 3rd working day: cost per km, utilisation, fuel reconciliation, incidents, rentals.
• Provide management with the monthly leakage-control dashboard.

Qualifications, Skills and Experience

• Proven experience managing a fleet (ideally 100+ mixed assets incl. two-wheelers) field and office.
• Knowledge of fuel control, maintenance scheduling, garage/vendor management, and cost reporting. Strong people management: drivers, riders, vendors, garages.
• Valid driver's licence and clean driving record; ability to be in the field daily.
• Proficiency in Excel/Google Sheets (trackers, registers, reports); comfortable driving a digital portal workflow.
• Integrity and zero-tolerance attitude toward fuel leakage, falsified records and misconduct.
• Knowledge of Ugandan fleet compliance (licences, insurance, roadworthiness)
• Detailed knowledge of the OSH Act 2006 (Uganda) PPE obligations and the Traffic and Road Safety Act (Cap 361).
• Experience enforcing rider/driver licensing (Class A) and PPE regimes across a mixed fleet.

About Organisation

Savanna Fibre is at the forefront of providing internet services in Uganda, offering a blend of speed, reliability, and innovation. With a robust network infrastructure and state-of-the-art technology, Savanna Fibre connects individuals, businesses, and communities across Uganda, empowering them to thrive in the digital age. Whether it’s fast browsing, smooth streaming, or seamless communication, Savanna Fibre is dedicated to delivering top-notch internet experiences to its customers nationwide.

Requirements

bachelor degree 60