Stores Officer

Job description

Job role

Inventory Control

• Accurately receives orders, stores, and dispatches to satellite locations
• Forecasts supply and demand to prevent overstocking and running out-of-stock (OOS)
• Oversees storage of products, particularly of fragile items
• Coordinates regular inventory audits
• Performs stock-takes and cycle counts
• Assess produce integrity and quality
• Highlights any low stocks using tracker to effectively manage inventory
• Effectively and accurately dispatches stock between Warehouses, Stores and Production facility

Record Management

• Ensures bin cards are updated daily, GRNS received daily and filed in Open GRN box file.
• Compliance to use of Material Requisition book
• Keeps delivery notes records and stock dispatch records updated daily
• Tracks all consumables by destination
• Files and safekeeps all documentation i.e. Invoices, COAs

Reporting

• Ensures supplier accounts are an accurate reflection of goods/services received and invoiced.
• Ensures Sage PO, Sage GRN and supplier invoice are scanned and saved in Google Drive/One Drive and maintained in Closed PO box file.

Teamwork

• Liaises with Procurement team members and Finance team members including all user departments’
• Clearly communicates on inventory and Record management such that all issues are resolved

Must have skills Attention to Detail Excel Skills Records management Qualifications

Qualifications & Experience

• Diploma or better in Purchase and supply/ any relevant discipline in Inventory management
• 2+ years of work experience as a stores officer or similar position
• Experience working in a fast paced environment
• Experience working with SAGE preferred
• Proficient in Microsoft Excel