Secretary

Job description

Secretary Jobs in Lusaka – Join TopFloor’s Business Development Team TopFloor, a multinational engineering and construction organisation, is seeking a dedicated Secretary to support its Business Development department in Lusaka, Zambia. This role is ideal for a proactive professional who excels at delivering administrative efficiency in a dynamic engineering environment while maintaining the highest standards of confidentiality and discretion. About the Secretary Role – Secretary Jobs in Lusaka As a key administrative professional within the Commercial Department, you will ensure smooth operations by managing a variety of critical tasks. Your expertise will contribute directly to the department’s success by coordinating documentation, meetings, and compliance activities in a fast-paced setting.

Key Responsibilities

Provide comprehensive administrative support to the Commercial Department to enhance operational efficiency. Assist in preparing, tracking, and managing commercial documentation and project-related administrative tasks. Coordinate complex meeting schedules, prepare agendas, record detailed minutes, and monitor the progress of action items to ensure timely completion. Support drafting, reviewing, and organising commercial contracts and correspondence. Maintain a secure and accessible digital and physical archiving system for all project and departmental records. Manage registrations, permit applications, and compliance filings with government authorities and regulatory bodies. Ensure all departmental documentation complies with local regulatory standards. Perform ad-hoc tasks assigned by management, demonstrating flexibility and a solution-oriented approach. Candidate

Requirements

and

Qualifications

Diploma in Business Administration, Engineering Management, or Administrative Management; a Bachelor’s degree is preferred. At least two years of professional experience, ideally within engineering, construction, or a related commercial sector interacting regularly with government agencies. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems. Familiarity with Zambian government procedures, regulatory compliance, and local business practices is highly desirable. Exceptional attention to detail with the ability to manage multiple priorities under pressure. Proven capability to handle sensitive information with discretion and confidentiality. Strong interpersonal and written communication

skills

suited to a multinational corporate environment. How to Apply for Secretary Jobs in Lusaka at TopFloor Interested candidates are invited to submit their applications via the TopFloor job portal by 10th July 2026 . Please note that only shortlisted candidates will be contacted. Apply here TopFloor Limited is an equal opportunity employer committed to fair recruitment practices and does not charge candidates any fees for job placement. Join Zambia’s premier provider of comprehensive human resource solutions and contribute to a leading multinational organisation.