Programming Administrator

Job description

Key purpose of role To provide seamless administrative support to the Programming Department, ensuring timely and accurate handling of reporting, invoicing, roster management, travel arrangements, and listener enquiries. This role demands strict adherence to company policies, processes, and values, and requires a high degree of accountability in a fast paced, high pressure environment. The Programming Coordinator must communicate clearly and professionally, exercise discretion with sensitive information, and enable the programming team to operate smoothly and efficiently on a day to day basis. Key performance areas Coordination of department: Assist with planning and managing organisational tasks related to programming, content, and creative across a wide portfolio of shows, departments, and platforms. Daily administration: Manage RDS updates and verify Webmaster feeds.Facilitate the station’s Gig Guide.Field and action any production or sales queries.Routine support: Process invoicing and claim forms.Book studios across all cities and maintain the booking calendar.Report on CSI initiatives and ICASA audio compliance.Capture meeting minutes, disseminate key points, and follow up on actions.Maintain presenter rosters (leave scheduling, show bookings, Sage updates).Coordinate AMP Squad/Crew bookings and content plans.Provide occasional on site support at outside broadcasts and programming events.Project support and coordination Coordinate planning, tracking, contracting, creative proofing and trafficking for programming campaigns.Navigate the prize management system and resolve issues.Book meeting rooms and manage the programming team’s diary (presenter meetings).Arrange travel for the programming team and related projects.Support ticket distribution in collaboration with the commercial team.Retrieve cue sheets, enforce music policy adherence.Reconcile the Primedia+ website to ensure accurate, up to date content.Act as an all round support resource for every member of the programming team.Financial performance: Maintain accurate financial controls and resource registers for programming operations.Timely processing of all programming related invoicesMaintenance of the asset registry.Oversight of amp squad/recw car register compliance.Liaison with finance on petty cash administration.

Requirements

Minimum required qualification: MatricMedia studies degree, diploma or equivalentQualifications considered advantageous: Project Management QualificationsMinimum years of experience: 2+ years’ experience in a project coordinator, project manager or media/administrative support role. Music programming related experience at a satellite, traditional commercial, and/or college radio station would be advantageous.Additional role requirements: Willingness to travel as neededValid driver’s licenseStrong experience with Microsoft Office Suite or Google WorkspaceComfort using reporting, invoicing, and roster‐management systemsExceptional organizational ability and attention to detailProven track record of managing multiple, integrated projects simultaneouslyExcellent time‐management skills: prioritise effectively and meet shifting deadlines in a fast paced environmentSolution‐based thinker, proactive in identifying issues and driving them through to resolutionOutstanding written and verbal communication, including professional email etiquetteStrong public‐speaking and presentation capabilityAbility to project professionalism and discretion over phone, in writing, and face to faceComfortable liaising with staff at all levels and across departmentsCommitment to “internal client” service principles—responsive, collaborative, and service orientedHighly adaptable and flexible as programming needs evolveSelf‐motivated “can do” attitude; takes initiative and follows through on projectsResilient under pressure and able to juggle multiple tasks without sacrificing qualityTeam player who also thrives when working independentlyStrong interest in music programming and the broader media landscapeEagerness to learn all facets of station operations and contribute to continuous improvement.Suitable candidates will be selected in accordance with Primedia Broadcasting’s Employment Equity Policy. Correspondence will only be conducted with shortlisted candidates. Should you not hear from us within two weeks of the closing date, please consider your application unsuccessful. Send your detailed CV to [[broadcastingcareers@primedia.co.za]] with the Subject Line “947 Programme Admin.” The closing date for applications is 04 September 2026.