Job description

Description

As the Procurement Associate, you will support end to end procurement lifecycle, ensuring timely execution of purchases, effective pre-order level management, and strong supplier and internal stakeholder coordination. The role will act as the primary operational point of contact for procurement orders and supplier communication, while maintaining accurate documentation, records, and compliance with internal procurement policies.
This role is critical in ensuring cost and operational efficiency; supplier performance; stock optimisation; and operational continuity across the business.

Specifically, the Procurement Associate at Peach can expect to undertake the below-listed tasks and activities:

Order Management and Procurement Execution

Support the full procurement cycle from requisition to delivery, including: purchase requisition review and validation; purchase order creation and tracking and delivery follow-ups and confirmations
Act as the primary point of contact for procurement order statuses, providing timely updates to internal stakeholders.
Track open orders, lead times, and fulfillment timelines to ensure on-time delivery.
Escalate delays, order discrepancies, or risks proactively to the procurement manager and/or user departments.
Support implementation and adherence to procurement SOPs and systems.

Supplier Management and Coordination

Support supplier pre-qualification, onboarding, and documentation in line with company policies.
Maintain an up-to-date supplier database including contracts, pricing, SLAs, performance metrics, and compliance documents.
Coordinate supplier performance reviews by tracking delivery timelines, quality, responsiveness, and pricing adherence.
Support issue resolution with suppliers relating to delays, quality issues or documentation gaps.

Documentation & Records Management

Maintain accurate and complete procurement documentation, including purchase requisitions, LPOs, delivery notes, invoices, contracts, and supplier records.
Ensure all procurement records are properly filed in the applicable systems, version controlled, and easily retrievable for audits and reviews.
Support compliance with internal procurement policies, approval matrices, and audit requirements.
Identify opportunities for process improvement, cost optimization, and automation within the procurement workflows

Stock & Pre-Order Level Management

Monitor stock levels across all locations and categories to prevent stock-outs and overstocking.
Maintain and track stock levels, pre-order and re-order levels in line with consumption trends and operational needs.
Support periodic stock reviews and reconciliations in collaboration with user teams.
Generate stock status reports highlighting risks, shortages and upcoming procurement needs

Skills, Knowledge And Expertise

Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
Diploma in CIPS
Member of Kenya Institute of Supplies Management (KISM) or Chartered Institute of Procurement and Supplies (CIPS).
At least 2 years experience in a procurement or supply chain role.
Basic understanding of procurement processes, supplier management, and inventory control.

Competencies

Excellent communication and follow-up skills.
Ability to liaise effectively with suppliers and internal stakeholders.
Ability to independently negotiate with suppliers, ensuring fair value for goods and services.
High attention to detail and strong compliance mindset.
Strong organizational and documentation skills.
Proficiency in Microsoft office suite( Excel, word, powerpoint e.t.c) and ERP/procurement systems is an added advantage.
Ability to work independently and manage multiple tasks within deadlines.

Attitudes & Behaviors

Embrace and exemplify Peach Cars’ core values of Challenge, Respect, and Ownership in all aspects of the role.
Proactive and self-driven approach to work
Adaptability and openness to feedback and learning
Collaborative spirit and ability to work cross-functionally

Procurement Associate Job Peach Cars Nairobi, Kenya