Office Assistant

Job description

Job Summary: Our client is seeking a hardworking Office Assistant who will be responsible for providing essential administrative and operational support to ensure the smooth, efficient, and organized functioning of the Uganda office. This role acts as a key point of contact for daily office activities, handling reception duties, facilities coordination, and administrative tasks to maintain a productive and professional work environment. Key Duties and Responsibilities: Office Administration & Reception Reception: Manage the front office, welcoming visitors, handling incoming calls, and managing general office inquiries.Office Maintenance: Ensure the office environment is organized, clean, and stocked with necessary supplies by managing inventory and coordinating with vendors for repairs or maintenance.Meeting Support: Schedule and coordinate internal/external meetings, manage conference room bookings, and prepare necessary documentation or catering as required.Travel & Logistics: Arrange travel logistics, including flights, accommodation,and transportation for staff as requested.Documentation & Filing: Maintain organized physical and digital filing systems for office correspondence, records, and reports to ensure quick retrieval.Communication: Act as the point of contact for internal office communications, including distributing announcements and managing incoming/outgoing courier services or mail. Qualifications, Skills and Experience: Bachelor’s degree in Business Administration, Office Management, or a related field.2–3 years of experience in administrative support and office operations.Strong organizational skills with the ability to manage multiple office tasks efficiently.Proficient in office software (e.g., MS Office Suite, Google Workspace) and record-keeping systems.High level of attention to detail and ability to maintain strict confidentiality.Excellent communication and interpersonal skills to support effective team collaboration.

Requirements

bachelor degree 24