Human Resource & Administration Officer

Job description

VACANCY ANNOUNCEMENT@GREEN LIVELIHOODS (GL)POSITION: HUMAN RESOURCE & ADMINISTRATION OFFICERLocation: LilongweEmployment Type: TemporaryInitial Contract: 3 Months (October–December 2026), with possibility of extension subject to performance and availability of fundingReports to: Head of Finance & OperationsDeadline: Monday, 5th October 2026ABOUT THE ROLEGreen Livelihoods (GL) is seeking a suitably qualified and experienced Human Resource & Administration Officer to support the effective management of the organisation's human resources and administration functions.KEY RESPONSIBILITIESThe successful candidate will be responsible for:• Maintaining accurate and up-to-date personnel records and staff files.• Supporting recruitment, onboarding, orientation and separation of staff.• Preparing and maintaining employment contracts, staff records and HR documentation.• Supporting staff attendance, leave administration and other personnel matters.• Assisting with payroll-related HR information and staff benefits administration.• Coordinating staff welfare, insurance/medical aid and other employee-related matters.• Supporting performance management and staff appraisal processes.• Ensuring compliance with organisational HR policies, procedures and applicable labour requirements.• Providing general administrative support to management and staff.• Maintaining office administrative records and coordinating office-related services.• Supporting procurement and logistical arrangements for office operations when required.• Organising meetings and staff activities and maintaining appropriate administrative records.• Assisting in the development, review and implementation of HR and administrative policies and procedures.• Performing any other duties reasonably assigned by Management.QUALIFICATIONS AND EXPERIENCEApplicants should have:• A Bachelor's Degree in Human Resources Management, Business Administration, Public Administration or a related field.• At least three (3) years' relevant experience in human resources and administration, preferably within an NGO or similar organisation.• Good knowledge of Malawi labour laws and HR practices.• Experience in maintaining personnel records and administering staff benefits.• Good understanding of recruitment, employee relations and performance management.• Strong organisational, communication and interpersonal skills.• Good computer skills, particularly Microsoft Office applications.• Ability to work independently, maintain confidentiality and meet deadlines.• High level of integrity, professionalism and attention to detail.KEY COMPETENCIES• Strong interpersonal and communication skills.• Good organisational and time-management skills.• Ability to handle confidential information with discretion.• Problem-solving and decision-making skills.• Ability to work effectively with staff at different levels.• Professionalism, integrity and attention to detail.• Ability to work in a fast-paced and changing organisational environment.HOW TO APPLYInterested and suitably qualified candidates should submit:1. A cover letter clearly indicating the position applied for.2. An updated CV with names and contact details of three referees.3. Copies of relevant academic and professional certificates.Applications should be submitted electronically to:hr@greenlivelihoods.orgDEADLINE: Monday, 5th October 2026Only shortlisted candidates will be contacted.Green Livelihoods is an equal opportunity employer.

Requirements

Apply by email: hr@greenlivelihoods.org