HR & Admin Assistant Job City Eye Hospital
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Job description
Home » Jobs » HR Jobs In Kenya » HR & Admin Assistant Job City Eye HospitalCandidates Testimonials – How C.S.S Got Me HiredHow Google Search To C.S.S Led Me to Land My Dream JobPosted on June 5, 2026How CV Writing Service Helped Collins Get a New Job Through C.S.SPosted on May 30, 2026From Nairobi To The Maldives: How George Landed An International Leadership Role Through CSSPosted on April 17, 2026Our ServicesRegister Your CV Here. It’s FreeInterview Preparation.We Help You Pass Your Next InterviewShort Courses. Gain In Demand SkillsNot Getting Interviews? Get Expert Help to Fix Your Job Search StrategyFree Trainings & EventsWorking with Corporate Staffing Services Effectively: How to Use a Recruitment Firm to Your Advantage (Free Online Event) (30th June 2026)Posted on June 11, 2026How to Manage Employees Who Perform Well But Resist Authority (Free Online Event) (17th June 2026)Posted on June 9, 2026HR & Admin Assistant Job City Eye HospitalJob Title: Human Resources & Administration AssistantDate Posted: 01/07/2026Job Type: Full TimeEmployer: City Eye HospitalIndustry: HRSalary: OpenLocation: NairobiCountry: KenyaDeadline: 05/07/2026Overall Purpose of the RoleTo provide administrative and operational support to the Human Resources and Administration Department by maintaining employee records, coordinating recruitment and onboarding activities, supporting payroll and attendance administration, facilitating employee communication, and assisting in the efficient execution of administration functions.Main Duties and ResponsibilitiesTechnical SkillsHuman Resources DutiesEmployee Records ManagementMaintain accurate and up-to-date employee files and HR records.Ensure all employee documents are properly filed and securely stored.Update employee information in the HR Information System and trackers.Prepare HR reports and employee data as required.Ensure confidentiality of all employee information.Recruitment & OnboardingAssist in advertising vacancies and receiving applications.Schedule interviews and coordinate communication with candidates.Prepare interview packs and interview logistics.Conduct reference checks as directed.Prepare onboarding documentation for new employees.Coordinate employee induction programs.Track probation reviews and confirmation dates.Leave & Attendance AdministrationProcess leave applications and update leave records.Maintain employee leave balances and reports.Monitor attendance records and biometric system reports.Follow up on attendance discrepancies with employees and supervisors.Payroll &
Benefits
AdministrationCompile payroll changes including new hires, exits, leave deductions, overtime and salary adjustments.Prepare payroll input reports for submission to Finance.Assist employees with payroll-related queries.Maintain payroll records and supporting documentation.Communicate and process employee benefitsEmployee RelationsRespond to routine employee inquiries regarding HR policies and procedures.Assist in organizing employee engagement activities.Coordinate employee communication and HR notices.Support employee welfare initiatives and staff events.Maintain records of employee grievances and resolutions.Training & DevelopmentCoordinate internal and external training activities.Maintain training attendance records and training reports.Support NITA training administration and reimbursement documentation.Maintain the annual training calendar.Track completion of mandatory employee training programs.Administration DutiesAdministration processes managementCoordination of the administration team to ensure that all administration processes and procedures are adhered to including safety and health environment, facilities management, security, repairs and maintenance.Lead coordinator for all administration related projectsFacilities, Housekeeping & Workplace ManagementSupervise and coordinate the work of Housekeepers to ensure cleaning schedules and standards are consistently achieved.Conduct daily inspections of all hospital and office areas to ensure cleanliness, hygiene, safety and professional presentation standards are maintained.Conduct regular spot checks and ensure corrective action is taken where necessary.Manage cleaning schedules, supplies, and service providers to ensure a safe and conducive working environment.Coordinate repairs, maintenance activities, and follow up on facility-related complaints.Petty Cash AdministrationManage petty cash in accordance with company policies and approved budgets.Process petty cash payments, maintain accurate records, and ensure all transactions are properly supported and authorized.Perform petty cash reconciliations and prepare replenishment requests and utilization reports.Health, Safety & SecurityAssist in coordinating safety and health activities.Maintain safety records, inspection reports, and incident logs.Support workplace safety awareness programs.Coordinate fire drills and safety training logistics.Follow up on corrective actions arising from safety inspections.Insurance & Licensing AdministrationMaintain insurance records and renewal schedules.Support processing of insurance claims and employee medical cover queries.Track organizational licenses and permits and follow up on renewals.Maintain administration compliance records.Soft SkillsProvide timely support to employees and departmental managers.Respond professionally to internal and external inquiries.Maintain positive working relationships with all stakeholders.Ensure HR and administration requests are addressed within agreed timelines.Uphold professionalism, confidentiality and integrity in all interactionsUnderstand there is no extraordinary situation enough to excuse lack of courtesy toward any team member or colleagues from other departmentKnowledge and
Skills
RequiredBachelor’s degree in human resource management, Business Administration, Social Sciences or related field.Member of good standing in relevant professional regulatory body (IHRM)1-3 yrs of experience in a HR and/or Administration roleAbility to work effectively both independently and as part of a team.Strong communication and customer service skillsProactive and assertive with strong relational and networking skills.Strong time management
skills
and self-motivation skillsAble to meet strict deadlines under minimal supervision.How to Applysend your CV and cover letter to: careers@cityeyehospital.or.ke🚨 Before You Apply for This Job…Need Help With Your CV?This job will attract 1000+ applicants.Many qualified professionals miss out on getting shortlisted and interviews — not because they lack experience, but because their CV doesn’t clearly show how they fit this specific job.🎯 Want to get an interview fast? Customize your CV specifically for this job.Using the same CV for every application will not get you interviews.Email your CV today to our Client Service Manager, Rose, using cvwriting@corporatestaffing.co.keSubject: CV Review & Upgrade.Rose and our recruiters will review your CV and show you exactly how to improve it for the job you are targeting. Using an A.I-generated CV but not getting interviews? & get it reviewed by our recruiters.Related Posts Business Administration Jobs In Kenya, City Eye Hospital Jobs in Kenya, HR Management Jobs in Kenya Career Lessons & ExperiencesThe Interview I Almost Didn’t Attend That Changed My CareerPosted on June 25, 2026The Hardest Career Lesson I Learned: Being Good at Your Job Is Not EnoughPosted on June 18, 2026How Peter Broke Free from 7 Years of Career StagnationPosted on June 9, 2026Labour Laws – Know Your RightsCan an Employer Withdraw a Job Offer After You Have Resigned?Posted on June 25, 2026Your Employer Says the Company Is Struggling—Can They Legally Cut Your Salary?Posted on June 18, 2026What Are Your Rights When Your Position Is Declared Redundant?Posted on June 10, 2026Employer TestimonialsHow We Trained Inuka Africa’s Regional Managers on Ownership, Accountability & PerformanceSafaricom Sacco Recommends C.S.S Recruitment ServicesCold Stone & Dominos Pizza Testimonial On How We Have Recruited Key PositionsAAR Insurance Recomends Our Executive Recruitment ServicesHow We Trained Royal FloraHolland’s Sales TeamCV Review & Writing ServiceA.I CV Not Getting You Interviews? Professional CV Review + 3 Months of Free Recruitment Support.Many professionals are using A.I to write their CVs, expecting it to improve their chances of getting interviews — only to discover they are still not getting interviews.Let our recruitment team review your CV, fix what’s missing, and help position you for opportunities.Stop Guessing. Start With a Free CV Review. Career Advice & Tips7 Reasons Why Many Businesses Struggle with Employee Retention6 Tips For How To Write Expected Salary in Your CVBrowse Your Job CategoryAccounting JobsAdministration JobsAudit JobsBanking JobsCommunication JobsCredit Control JobsCustomer Service JobsDirector JobsDriver JobsEngineer JobsFinance JobsGraphic Designer.