Finance & Accounts Administrator

Job description

Key responsibilities - FinanceReconcile daily cash, card, EFT and point-of-sale transactions.Investigate cash shortages, overages and other sales discrepancies.Process and reconcile supplier invoices, statements and payments.Capture customer invoices, receipts and credit notes.Follow up on outstanding customer accounts.Complete bank and petty-cash reconciliations.Verify expenses, receipts, purchase orders and supporting documents.Assist with stock counts and investigate stock variances.Maintain accurate financial records and filing systems.Prepare weekly and monthly finance reports.Assist with payroll information, VAT schedules and statutory records.Support month-end and year-end financial processes.Respond to supplier and customer account queries.Maintain confidentiality and comply with internal financial controls.Report suspected fraud, theft or unauthorized transactionsKey responsibilities - TendersSearch for relevant tenders, RFQs and business opportunities.Review tender documents, specifications and submission requirements.Prepare tender checklists, schedules and submission plans.Compile administrative, technical and financial tender documents.Request quotations, datasheets and supporting documents from suppliers.Obtain required company, tax, B-BBEE and compliance documents.Complete tender forms, returnable schedules and declarations accurately.Coordinate pricing, costing and delivery information.Verify calculations, VAT, quantities and total tender values.Ensure that all documents are signed, initialled and correctly arranged.Prepare professional tender proposals, presentations and supporting files.Submit tenders through portals, email, courier or physical tender boxes.Maintain a tender register with submission dates, values and outcomes.Monitor tender validity periods, briefing sessions and clarification deadlines.Follow up on submitted tenders and request evaluation feedback.Maintain an updated database of suppliers, quotations and company documents.Keep accurate electronic and physical tender files.Protect confidential company, supplier and pricing information.

Requirements

Diploma Minimum requirementsEducation: Diploma or degree in finance or commerce is highly preferred.Experience: 1–4 years of experience in a combined finance and tender administration role, preferably within industries like construction, security, or healthcare.Knowledge: Familiarity with the public finance management act (PFMA), treasury regulations, and e-tendering platforms.Technical skills: Advanced proficiency in MS Excel (for financial modeling) and experience with accounting software (e.g. Pastel, SAP, Oracle or Xero). Apply by email: admin@marcomym.co.za