Document Controller & Administrator NGO Job LTWP

Job description

Skip to contentHomeEmployersExecutive Search & Headhunting ServicesRecruitment ServiceJob Advertising ServiceHR ConsultancyPayroll ServiceEmployer Of RecordStaff OutsourcingLatest JobsBrowse Latest JobsIs Your A.I CV Not Getting You Interviews? Our Recruiters Can Help. >>>Upload Your CV Today. Join Our Talent NetworkExecutive Career Coaching For ManagersExecutive Job Interview Preparation ServiceCandidates Success Stories: Job Placement By C.S.SCertificate Courses: Professional Certifications TrainingCorporate TrainingLeadership Development TrainingSales Management TrainingCustomer Service SkillsPerformance Management TrainingLabour LawsHR PoliciesCoursesTestimonialsUpcoming EventsContact Us Home » Jobs » NGO Jobs In Kenya » Document Controller & Administrator NGO Job LTWPCandidates Testimonials – How C.S.S Got Me HiredHow Google Search To C.S.S Led Me to Land My Dream JobPosted on June 5, 2026How CV Writing Service Helped Collins Get a New Job Through C.S.SPosted on May 30, 2026From Nairobi To The Maldives: How George Landed An International Leadership Role Through CSSPosted on April 17, 2026Our ServicesRegister Your CV Here. It’s FreeInterview Preparation.We Help You Pass Your Next InterviewShort Courses. Gain In Demand SkillsNot Getting Interviews? Get Expert Help to Fix Your Job Search StrategyFree Trainings & EventsWorking with Corporate Staffing Services Effectively: How to Use a Recruitment Firm to Your Advantage (Free Online Event) (30th June 2026)Posted on June 11, 2026How to Manage Employees Who Perform Well But Resist Authority (Free Online Event) (17th June 2026)Posted on June 9, 2026Document Controller & Administrator NGO Job LTWPJob Title: Document Controller & AdministratorDate Posted: 29/06/2026Job Type: Full TimeEmployer: Lake Turkana Wind PowerIndustry: Project ManagementSalary: OpenLocation: MarsabitCountry: KenyaDeadline: 06/07/2026Job SummaryTo manage and maintain LTWP’s project documentation systems, ensuring accurate, secure, and accessible records for PMO, site-wide operations, and company-level documentation.

Responsibilities

include electronic filing, maintaining registers, managing drawings and as-builts, and ensuring compliance with LTWP’s Document Control Procedure, QA/QC standards, and ISO 9001 requirements.Key ResponsibilitiesPMO Documentation ManagementMaintain and update PMO project files, registers, and electronic records, ensuring all records are stored and managed within the approved document management system with proper folder structure, metadata and access controls.Maintain Document Registers, transmittal logs, and revision histories for traceability.Ensure all PMO documents are created, reviewed, approved, distributed, and archived in accordance with the Document Control Procedure.Ensure version and revision control and correct distribution of project documents.Track document review and approval workflows for ongoing projects.Site Documentation OversightManage site-wide documentation, ensuring alignment with LTWP document control procedure and industry standards.Maintain registers for site wide documents.Support department heads with document storage, access and retrieval by enabling secure and role based access (RBAC) to documents for site operationsTrain department heads on document control procedure, processes and best practices for document managementCompany-Level Document ControlManage the central electronic filing system for company-wide documents, ensuring it is hosted on approved enterprise platforms with structured taxonomy, metadata standards and role-based controls (RBAC).Maintain archives for companywide documents.Ensure compliance with LTWP document retention policies and data protection and privacy

requirements

in line with the Data Protection policies.Maintain a Master Document Register for all company documents with real time updates and unique document identifiers for accuracy and traceabilityDrawings & As-Builts ManagementReceive, log, and store engineering drawings and as-built records.Ensure correct revision control and timely distribution to relevant teams.Coordinate with contractors and consultants to obtain final as-built documentation.Compliance & ReportingEnsure adherence to LTWP document control SOPs and QA/QC requirements.Prepare monthly reports on document control activities.Participate in audits and inspections related to documentation.Monitor and improve data quality, completeness and metadata compliance across all document systems and identify opportunities for automation using digital tools.Other ResponsibilitiesTo support the behavior of working as LTWP, sharing best practice, and collaborating with colleagues outside of own sphere of business.To ensure full participation in the Performance Appraisal Review (PAR) process and maintain an up-to-date record of all training and development activities/programs.To always act and behave in a way compliant with all LTWP company guidelines and policies, especially those relating to values and behaviors, environmental health and safety, ethics and codes of conduct, as it is through living our values that we strengthen the culture of our business and demonstrate our understanding of our Code of Conduct.Promote and support a paperless and digitally driven working environment ensuring efficient, secure and compliant use of information systems.Any other duties deemed necessary and relevant by the management in the smooth running of the Wind Farm Site operations.QualificationsDiploma or Bachelor’s degree in Records Management, Business Administration, Project Management or related field.3+ years in document control, records management, or administration.Experience with electronic document management systems (EDMS).Practical understanding of data protection ensuring secure handling of sensitive documents in line with the data protection act (DPA) Proficiency in Microsoft Office Suite.Familiarity with ISO 9001 document

requirements

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