Job description

The Zambia Medicines and Medical Supplies Agency (ZAMMSA)

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

5. DIRECTOR – HUMAN RESOURCE AND ADMINISTRATION (x 01)

Grade: ZMS 02

Main Job Purpose

To coordinate the human resource management, security, maintenance, transport and administrative functions in order to ensure effective operations of the Agency.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following

1. Policy and Strategic Planning

Coordinates the development and implementation of policies in order to provide guidance in the operations of the Agency.
Contributes to the formulation of ZAMMSA corporate strategies in order to drive the productivity of the Agency.

2. Human Resource Management and Development

Coordinates human resource management functions in order to enhance staff morale and optimise the utilisation of human resources in the Agency.
Coordinates human resource development functions in order to facilitate staff development and enhance staff performance.

3. Administrative and Logistical Support Services

– Coordinates the timely provision of administrative and logistical support services in order to facilitate efficient and effective operations of the Agency.

4. Transport and Distribution Services

– Coordinates the provision of transport and distribution services in order to facilitate the efficient distribution of medicines and medical supplies and the day-to-day operations of the Agency.

5. Maintenance and Security Services

Coordinates the timely provision of maintenance services in order to facilitate efficient and effective service delivery.
Coordinates security services for the Agency’s medicines, medical supplies, equipment, assets and personnel in order to ensure safety.

6. Leadership and Management

Provides leadership to the Human Resource and Administration teams in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.
Coordinates the timely preparation of the annual departmental budget and work plans in order to facilitate programme implementation.
Coordinates the monitoring and evaluation of programme implementation in order to assess impact on service delivery and provide appropriate interventions.
Coordinates the timely preparation of departmental, quarterly and the Agency’s annual reports in order to facilitate informed decision-making.
Coordinates the development of work plans and implementation of the Performance Management System (PMS) in order to monitor and evaluate performance.
Manages human and other material resources in order to facilitate achievement of departmental objectives.

PERSONAL ATTRIBUTES

Integrity
Tact and Diplomacy

SKILLS REQUIRED

Leadership skills
Managerial skills
Interpersonal skills
Analytical skills
Good computer skills
Ability to write clear strategic and analytical reports
Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

Full Grade 12 School Certificate
Bachelor’s Degree in Public Administration, Human Resources or its equivalent
Master’s Degree in a relevant field
Full Member of the Zambia Institute of Human Resource Management (ZIHRM)

Minimum 8 years’ work experience, 4 of which should be at senior management level

HOW TO APPLY

a) All interested persons meeting the above qualifications and experience should send their applications with certified copies of their National Registration Card, academic and professional qualifications, proof of membership of relevant regulatory body (where applicable), latest practicing license (where applicable) and a detailed curriculum vitae with three references including their contact numbers to the address given above.

b) All professional qualifications must be accredited or recognized and validated by the Zambia Qualifications Authority. Hard copies will not be considered.

c) The closing date for receiving applications is Sunday 18th October, 2026 at 17:00hrs. Only shortlisted candidates will be contacted.

All applications should be addressed and emailed to

The Acting Director General Zambia Medicines and Medical Supplies Agency P.O. Box 30207 Plot 6446, Mukwa Road Lusaka

Email: recruitment@zammsa.co.zm

Requirements

Apply by email: recruitment@zammsa.co.zm

Director – Human Resource And Administration