Temporary Position – Accounts Clerk

Job description

Temporary position – Accounts Clerk (3 months only)

Overview

I am currently recruiting for a 3-month temporary opportunity with a leading international agricultural organisation in Zambia for an Accounts Clerk – Sales Orders & Invoicing. The role is aimed at supporting the Finance team in clearing an administrative backlog of outstanding vendor invoices and will involve invoice processing, obtaining supporting documentation and working within the SAP financial system. Contract: Short-term fixed-term contract
Duration: 3 months
Start: Immediate
Location: Lusaka  Key Responsibilities

• Identify and process outstanding vendor invoices.
• Liaise with internal departments, suppliers and other stakeholders to obtain missing invoices, purchase orders, goods receipt information, approvals and supporting documentation.
• Follow up on outstanding information required to complete invoice processing.
• Check invoices and supporting documentation for completeness and accuracy.
• Capture and process approved vendor invoices accurately and timeously in SAP.
• Match invoices against purchase orders, goods receipts and supporting documentation where applicable.
• Identify discrepancies or missing information and escalate these for resolution.
• Maintain an accurate tracker of invoices received, processed, pending and awaiting information.
• Assist with clearing aged vendor invoice and GRNI items.
• Support Finance with invoice-related reconciliations and queries.
• Maintain accurate electronic and/or physical filing of invoice documentation.
• Provide regular progress updates on the reduction of the invoice backlog.

Requirements

• Grade 12 / Secondary School Certificate.
• A Certificate or Diploma in Accounting, Finance, Business Administration or a related field would be an advantage.
• A degree in Accounting, Finance, Business Administration or a related field would be preferred.
• Previous experience in invoice processing, accounts payable, finance administration or general accounting administration.
• Experience working with an ERP system, with SAP experience strongly preferred.
• Good working knowledge of Microsoft Excel, Outlook and Microsoft Office.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to work systematically through a high volume of transactions.
• Strong follow-up and communication skills.
• Ability to identify missing information and proactively obtain the required documentation.
• Good ability to prioritise and work to deadlines.
• Basic understanding of vendor invoices, purchase orders, goods receipts and invoice matching.
• Ability to maintain confidentiality when dealing with financial information.
• Practical, solution-focused and team-oriented approach.

Key Focus of the Assignment The primary objective will be to help the Finance team reduce and clear the outstanding vendor invoice backlog, ensuring invoices are accurately processed in SAP, supporting documentation is obtained, and aged vendor invoice and GRNI items are reduced. If you are immediately available and feel that your experience aligns with the above requirements, please send me your updated CV and current salary details for consideration.