Supervisor, Rotables

Job description

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description

Job Summary:
To oversee the Rotables Team and Core Returns Process

Supervise the all incoming and outgoing Rotable and Core related tasks adhered to by the section. This includes but not limited to purchasing, dispatching, receiving, adjudication and sourcing.

Requiring technical and specialized knowledge in procurement of supplies, equipment and services

Key Responsibilities:
Create and Maintain KPI’s for the Rotables / Core section

• Ensure all weekly re-order for Rotables are performed.
• Oversee all quoting, failure analysis reports and stripping functions for Rotables.
• Review approvals for all quotes and FARs (Failure Analysis Reports) from end users.
• Ensure all P1 orders and other emergency repairs are processed.
• Facilitate adequate communication with end users avoiding errors on components
• Monitor the compiling of all non-compliance forms for all Rotables orders.
• Certify that in house stocks, where possible, are being utilized for finishing repair orders to cut down on costs
• Be cost conscious
• Monitor all pending Purchase Order approvals are escalated when bottlenecked
• Create high level reporting for planning and maintenance
• Attend necessary planning meetings where needed and ensure feedback is given both to end users and warehousing
• Work with Inventory and Warehousing regarding descriptions and storage options to avoid damage or wear
• Communicating with vendors to ensure best service is supplied.
• Continuously review supplier standards and other options for repairs
• Ensure Rotables inventory is accurate.
• Handle transfers of items between warehouses.
• Run / create internal customer, departmental and sectional reports with updates on specific repairs.
• Oversee vendor specific reports and get Work-In-Progress Reports on a weekly basis.
• Ensure Rotables Clerk is following up and expediting all purchase orders.
• Keep track of the outstanding order report for Rotables.
• Frequently check that invoice amounts are correct and that prices match agreed contracts
• To handle records and information for the procurement of materials, products or services in the organisation
• Address unauthorised purchases
• Perform other duties as assigned by the Supervisor
• Maintain a good working relationship with suppliers

Specific Competencie

• Proficient with Microsoft Office, Excel and Access
• Experience with Warehouse Management Software
• Experience with logistics and Warehouse Receiving practices
• Knowledge of component storage and packing
• Excellent public speaking skills
• General knowledge of mechanical components and their uses
• Proficient with Procurement
• Proficient with data interpretation and analysis
• ERP experience (Pronto, SAP or any other ERP system)

Experience & Qualifications

• Grade 12 Certificate
• Minimum CIPs Level 3 Qualification
• Minimum of Diploma in Mechanical / Automotive Engineering;