Senior Project Coordinator at EGPAF Tanzania

Job description

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child or family is devastated by HIV and AIDS. Join us on our fight for an AIDS-free generation. Job DescriptionHow will you fight for an AIDS-free generation?The Senior Project Coordinator serves as a key liaison for internal and external stakeholders on all matters related to the Office of the Country Director / Chief of Party for the USAID Afya Yangu Northern Project. This dual-role provides comprehensive project management and high-level administrative support to the Country Director and the Country Management Team, ensuring effective planning, coordination, documentation, and logistical oversight. No two days are alike at EGPAF, but what can you expect in this role?Project Coordination Support the development, review, and submission of donor reports and project deliverables. Coordinate subgrantee management and ensure compliance with donor requirements. Serve as the focal point for award maintenance, including amendments, budget realignments, prior approval requests, and obligation tracking. Organize and document management meetings, including monthly reviews, project start-up, and close-out activities. Maintain project documentation across platforms (Teams, SharePoint, EGPAF Connect, and award management systems). Coordinate financial review meetings with in-country and HQ teams; document minutes and track follow-up actions. Assist in preparing communication materials such as fact sheets, presentations, and documentation of best practices. Collaborate with the Country CIR team to monitor financial risk mitigation and track implementation of internal audit findings. Executive coordination Provide proactive administrative support to the Country Director and management team, ensuring timely follow-up on commitments and actions. Manage communications with external stakeholders and maintain positive relationships. Review and align documents (contracts, MOUs, timesheets, expense reports) prior to submission for signature. Oversee filing systems for the Country Director’s office and project departments. Research and prioritize sensitive or confidential issues requiring the Country Director’s attention. Coordinate visitor agendas in collaboration with the Administration team. Manage in-country logistics for meetings, travel, lodging, and other arrangements. Disseminate information effectively on behalf of the Country Director. Act as liaison between country teams and the Country Management Team to ensure timely coordination and support. Perform other duties as assigned. QualificationsTo be successful, you will have: Bachelor’s degree in Administration, Law, Management, Social Sciences, Public Health, or a related field. Minimum 5 years of experience in project administration or executive support, preferably in international NGOs or health programs. Fluency in English and Kiswahili (written and spoken). Demonstrated maturity and experience supporting senior leadership. Strong understanding of Tanzania’s government and donor landscape. Proven stakeholder engagement experience with government, donors, and implementing partners. Experience in knowledge management and documentation of best practices. Excellent copy-editing, proofreading, and formatting skills. Proficiency in Microsoft Office and collaborative platforms (Teams, SharePoint). Exceptional organizational skills, attention to detail, and ability to manage multiple priorities under pressure. Strong interpersonal and communication skills; ability to work effectively in multicultural teams. Additional Information The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) began supporting HIV and AIDS programming in Tanzania in 2003 and established a country office in 2004. Since then, in close collaboration with the Ministry of Health and other key partners, EGPAF has expanded its scope to include integrated HIV, GBV, TB, and Family Planning services. EGPAF Tanzania’s efforts focus on client-centered approaches that address gaps in health service delivery and improve health outcomes for vulnerable populations, including children and adolescents. EGPAF’s work in Tanzania is supported by multiple global and regional initiatives aimed at building sustainable and locally-led health systems.As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex, national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: call collect 770-776-5674), or online (English: www.reportlineweb.com/pedaids; all other languages: https://iwf.tnwgrc.com/pedaids).As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: collect 770-776-5674), or online (www.reportlineweb.com/pedaids).