Senior Office Administrator Job IPOA

Job description

Administration Jobs, IPOA Jobs. Senior Office Administrator manages office operations and secretarial support, requires a Bachelor’s Degree in Secretarial Studies/Office Management (or Social Sciences with a Secretarial Diploma), a 4-week secretarial course, and 6 years total experience. Full-time role in Nairobi.

Job Purpose 

• This cadre is responsible for providing secretarial services in an effective and efficient manner throughout the Authority.  

Key Responsibilities

• An officer at this grade will undertake the following duties and responsibilities: 
• Implementing policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;  
• Managing correspondences; 
• Developing and maintaining the filing system in the respective office of deployment; 
• Organizing meetings and preparing necessary materials for the meeting; 
• Scheduling appointments and meetings; 
• Making travel arrangements; 
• Managing general administration of the office; 
• Providing office protocol; 
• Answering and directing phone calls; 
• Maintaining and updating records in the respective office of deployment; 
• Developing reports in respective office of deployment; 
• Coaching, mentoring and supervising staff under their purview. 

Qualifications

For appointment to this grade, an officer must have the following qualifications

• Cumulative service period of six (6) years, three (3) of which must have been at the grade of Office Administrator I, IPOA 8 or in a comparable and relevant position; 
• Bachelor’s Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution; OR 
• Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution; 
• Secretarial management course lasting not less than four (4) weeks from a recognized Institution; 
• Membership to a relevant professional body where applicable 
• Proficiency in computer applications; and 
• Shown merit and ability as reflected in work performance and results.

How to Apply

Interested candidates who meet the required qualifications are invited to submit their application ONLINE through the Careers portal on IPOA website at https://www.ipoa.go.ke/ipoa/careers . No Physical applications will be accepted

Detailed job description and specification for these positions are available here: https://www.ipoa.go.ke/ipoa/careers.

All applications to reach the Authority on or before 10th November, 2026 at 5.00 p.m. East Africa time.

Director/Chief Executive Officer,
Independent Policing Oversight Authority,
1st Ngong Avenue, ACK Garden Annex, 2nd Floor,
P.O Box 23035 – 00100,
NAIROBI.

Successful applicants must meet the requirements of Chapter Six of the Constitution of Kenya 2010 and provide the following documents; clearance certificate from HELB, EACC, CRB, KRA and DCI. Further to this, background checks and verification of academic certificates shall be undertaken before onboarding.

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, colour, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health or social status.

Kindly note that canvassing will lead to automatic disqualification.