# Secretary Canonical URL: https://primejobalerts.com/jobs/secretary-3 Company: Médecins Sans Frontières (MSF) France Category: Information & Communication Technology Location: Malawi, Blantyre Work type: Full-time Work arrangement: On-site Published: 2026-09-14 Expires: 2026-09-27 ## Job Description OVERVIEWMédecins Sans Frontières (MSF) is a non-profit, independent international humanitarian organization committed to delivering medical aid to populations facing crises, with a steadfast commitment to impartiality and without regard to race, religion, creed, or political affiliation. In Malawi, MSF collaborates closely with the Ministry of Health and the local community, particularly in the Cervical Cancer project in the Blantyre and Chiradzulu districts, as well as the CBO Project in Zalewa and Dedza District.MSFF is looking for its Blantyre Cervical Cancer project and Coordination Office.Workplace: BlantyreType of Contract: 6-months Fixed term (renewable)Start Date: October 2026Application Deadline: Sunday, 27th September 2026 at 11:59POSITION: SECRETARY (1 POSITION)JOB TYPE: Fixed ContractMAIN PURPOSEPerform secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.KEY REQUIREMENTSEducation:Secondary education and secretarial related studies.Experience:Desirable working experience of two years in similar jobs. Desirable working experience with MSF or other NGOs, in developing countries.Languages:Proficiency in English, the mission's working language. French is an added advantage.Knowledge:Computer literacy.Competencies:Results.Teamwork.Flexibility.Commitment.Service.Cultural.KEY RESPONSIBILITIESAccountabilities:Write and/or check official letters, reports and other documents related to the Mission.Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.Take and prepare minutes of meetings.Manage all incoming/outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.Manage office stationery supply and place orders on time to avoid running out of stock.Supervise the printing of copies and binding of documents.If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition.Inform supervisors in the case of any incident/problem.Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.Archiving and maintaining staff personal files.Maintains all scan documents in software systems.Interpreter for all the meetings/Interview when needed.Scanning of all financial and HR data.Compilation of VAT claims for submission to MRA.Archiving financial and HR data.Back up for cashier/fin assistant/HR assistant.SAFEGUARDING, INTEGRITY AND INCLUSIONMSF offers equal recruitment and development opportunities without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, physical disability or any other discriminatory ground.Female candidates who meet the requirements are strongly encouraged to apply.MSF is committed to applying Safe Recruitment principles, ensuring transparent, fair, and respectful recruitment processes that protect candidates, the organization, and its beneficiaries.MSF does not charge any application/recruitment or training fees: if ever you are requested to pay any amount to process your application or access employment with MSF, do not pay and please inform the MSF administration on email: msff-lilongwe-recruitment@paris.msf.org as soon as possible.N.B.: This job description provides a framework for the main responsibilities and primary activities of the position. It is not exhaustive.HOW TO APPLYApplicants meeting the requirements are encouraged to send their Cover Letter, Updated CV, ID Copy, and relevant certificates, in Pdf or word format.To apply for this job please visit docs.google.com.Only shortlisted candidates will be contacted. MSF is an equal opportunity employer. ## Requirements Apply by email: msff-lilongwe-recruitment@paris.msf.org ## Apply Use the canonical Prime Job Alerts page for full application instructions and source verification.