Sales/Invoicing Admin

Job description

We are seeking a Sales/invoicing admin who is articulate, highly organised and willing to get their sleeves rolled up. The person will work closely with the directors in all activities.  The role will include client and stakeholder liaison/preparing quotations, sales/reception functions, handle basic queries, invoicing, filling, job bookkeeping's, job scheduling between the client and factory/ determining job turn-around times and communicating between the clients and factory and reporting to the project manager-director as well as providing support to the project team. There is a strong emphasis on excellent sales administration, note taking, reporting and group diary management. Careful reading with an understanding is not negotiable in this portfolio as quotation request needs one who pays attention to detail. The person will service two entities, a waste management and a printing company, both sharing most of the resources and therefore the candidate will be expected to learn both businesses.  Responsibilities: Sales generation (corporate clients only)To act as the communications hub for the project team, communicating with stakeholders, client and suppliersCoordinating diariesResponsible for inputting and scheduling resource to match incoming projectsOwnership of the schedule of all activities in the entityConfidently liaise and coordinate with clients, suppliers and stakeholders, supported by project leadsUnderstanding and experience of event delivery from both a production and technical perspectivePreparing for operational meetingsTaking minutes at client meetings and writing and distributing contact reportTake specifications correctly from clientsManaging both hard and soft copy filesStreamlining processes and creation of templatesResponsibility for checking off project budgets mainly in terms of time frames for deliverablesWorking across multiple projects with multiple clients at the same timePresent a professional image at all times onsite and at stakeholder meetingsAny other reasonable duties as requiredNB!! Response CVs to be sent to [[Info@undertt.co.za only]]

Requirements

Degree Enthusiastic communicatorGood cold calling and selling skillsBasic accounting background will be an added advantageStrong writing and reading skill are a pre-requisite for this positionStrong writing and reading skill are a pre-requisite for this positionComputer skills are requiredEducation level: 3- year Diploma minimum and a degree is an added advantage.Experience: 5 years cold calling/marketing/sales experience is highly recommended. Apply by email: info@undertt.co.za