# Program Assistant NGO Job Nutrition International Canonical URL: https://primejobalerts.com/jobs/program-assistant-ngo-job-nutrition-international Company: Nutrition International Category: NGO, Non-Profit & Development Location: Kenya Work type: Full-time Work arrangement: On-site Published: 2026-09-18 Expires: 2026-09-23 ## Job Description Admin Jobs. Nutrition International Jobs. Program Assistant providing efficient program and administrative support to the REACTS-IN program team, including proposal review, budget tracking, grant and consultancy agreements and travel logistics, requiring a bachelor’s degree in Business Administration or related field, 5 years office experience and 3 years program management experience, in an NGO nutrition environment, on-site role in Nairobi. About the role The program assistant will be based in Nairobi with a main role of contributing to the effectiveness of REACTS-IN program in Kenya through providing efficient program and administrative support services to the project team to ensure appropriate grants and program support in a timely and efficient manner to ensure that the NI program delivery, in line with NI’s policies and procedures and objectives. ### Key Responsibilities - Assist program officers in reviewing project proposals from consultants / grantees and advice prior to contracting. - Assist the REACTS- IN team with the management and tracking of program budgets, milestones, reports so as to ensure that all obligations are met by the recipient and Nutrition International. - Make the appropriate travel arrangements for the technical advisors, program team, consultants, workshop participants, visitors, etc. including Travel Authorities, travel itineraries, travel letters, visas, etc. - Assist with the organization and logistics for program meetings and workshops, nationally and internationally. - Draft grant and consultancy agreements; prepare contract approval sheet (CAS) and seek necessary approvals. - Manage and track program budgets, projections, milestones, and reports in the contracts database and inform the respective program officer(s) accordingly. - In consultation with Nutrition International (NI) personnel, liaise with grantee on the submission of technical reports and ensure obligations are met by both the grantee and NI. - Assist in administering the consultancy assignments to ensure that signatures on all program documentation have been acquired and NICOR/RO/HQ advised accordingly and other follow-up action. - Update financial milestones and fund transfer details in the contracts database/NICOR to align with grants, actual timelines, and approved transfers. - Prepare payment documentation under programs to ensure the smooth and uninterrupted running of programs. Requirements ### Education/Professional Designations/Experience - Bachelor’s degree in business administration or other related field from a recognized university or an acceptable combination of education and experience. - Experience: - 5 years’ experience working in an office environment. - 3 years’ experience working in program management environment. - Experience with the management of office operations - Experience working with the Microsoft suite. - Experience working with databases is an asset. Other Specific Skill Requirements - Ability to plan and organize work to meet deadlines - Ability to adapt to new situations within the organization (flexibility) - Ability to work under pressure - Excellent interpersonal skills - Excellent communication skills, both orally and in writing ### How to Apply Deadline for Submission: 23rd September 2026 Salary Range: Annual Basic KES – 1,687,500 – 1,800,000 Applications will be reviewed on a rolling basis. Click Here to Apply ## Apply Use the canonical Prime Job Alerts page for full application instructions and source verification.