# Procurement Manager NGO Job BRAC, Nairobi, Kenya Canonical URL: https://primejobalerts.com/jobs/procurement-manager-ngo-job-brac-nairobi-kenya Company: BRAC, Nairobi, Kenya Category: NGO, Non-Profit & Development Location: Kenya Work type: Full-time Work arrangement: On-site Published: 2026-07-22 Expires: 2026-09-05 ## Job Description Job Summary The Procurement Manager is responsible for overseeing and managing the procurement function within the organization. This role involves leading a team (where applicable), implementing procurement strategies, and ensuring the efficient and cost-effective acquisition of goods and services while adhering to all relevant policies, regulations, and ethical standards. ### Major Responsibilities - Implement procurement strategies that align with the organization’s goals, objectives, and financial targets. - Continuously assess and adapt strategies to meet changing market conditions and business needs. - Where applicable, train, and coach the CO procurement teams, fostering a high-performance and collaborative work environment. - Participate in  the selection, evaluation, and management of vendors and suppliers, including prequalification, negotiation, and performance assessment. - Maintain a portfolio of reliable and high-quality suppliers. - Negotiate with suppliers to secure favorable terms, competitive pricing, and service level agreements. - Monitor procurement costs and seek cost-saving opportunities without compromising quality. - Ensure that all procurement activities adhere to relevant laws, regulations, and company policies. - Establish and maintain a compliance program to manage and mitigate risks. - Manage the creation and processing of purchase orders, ensuring accuracy and timely execution. - Oversee the drafting, review, and execution of procurement contracts in collaboration with the legal department. - Ensure contract compliance and manage contract renewals and amendments. - Develop and maintain positive relationships with key suppliers through framework agreements to ensure timely deliveries, quality products, and issue resolution. - Conduct regular supplier performance reviews and recommend improvements. - Generate reports and analyze data to provide insights into procurement efficiency, cost savings, and vendor performance. - Collaborate with other departments, such as to understand their procurement needs and ensure timely fulfillment. - Prepare and submit standard monthly, quarterly and annual reports and other supporting documents to the Country Director. - Uphold the BRAC vision, mission, core values and policies including an effective safeguarding policy; - Any other duties that may be assigned by the supervisor KPIs - An annual procurement plan - Quality and timely procurements to meet program satisfaction - An updated list of prequalified service providers and suppliers - Timely submission of reports - Low turnaround time for all purchases - Percentage reduction in procurement costs compared to the budget. - To preserve proper documents to avoid audit issues - Supplier satisfaction score or feedback from suppliers - 100% compliance to the Performance Management System board timeline expectations and leave guidelines ### Experience (Including sector/industry) - 5+ years’ experience in procurement in a reputable organization, preferably in the NGO setting Knowledge, Skills & Competencies - Strong negotiation and vendor management skills. - Excellent communication and interpersonal skills. - Proficiency in procurement software and tools. - In-depth knowledge of relevant legal and regulatory requirements. - Analytical and problem-solving abilities. - Leadership and team management skills. - Ability to work effectively in a fast-paced and dynamic environment. - Integrity - Negotiation skills - Proficient computer skills; word, PowerPoint, Excel - Critical thinking, good judgement and objective decision making - Organization skills Education - Degree in Procurement/Supply Chain Management/Business Studies or such  related field - Master’s degree in supply chain or Procurement is desirable ### How to Apply Click here to apply ## Apply Use the canonical Prime Job Alerts page for full application instructions and source verification.