Principal Administration Officer Job National Biosafety Authority

Job description

Administration Jobs, National Biosafety Authority Jobs. Responsible for coordinating administrative operations, supporting office management, implementing policies, and ensuring efficient delivery of administrative services. Requires a relevant qualification in business administration, public administration, management, or a related field. The role is based in Nairobi with duties performed on-site.

Key Responsibilities

Duties and responsibilities entail

• An officer at this level will work under supervision and guidance of a Director.

Duties and responsibilities at this level will entail

• Controlling and monitoring use of official motor vehicles by authorizing motor vehicle movements through work tickets, maintenance of accurate transport records and ensuring regular and scheduled maintenance;
• Coordinating transport staff and allocate appropriate duties;
• Coordinating cleaning contracted staff;
• Supervising issues of fuel orders, fuel cards and preparing fuel consumption reports on monthly basis;
• Supporting staff in terms of identifying office accommodation and space for staff;
• Providing tools, equipment and good working environment;
• Ensuring that offices and other facilities are kept clean to the highest standards;
• Ensuring that staff are provided with tea and drinking water in time; Acquiring and renewal of licenses;
• Ensuring timely repairs and maintenance of office facilities including equipment’sand furniture;
• Facilitating prompt payment of electricity, water bills and other utilities;
• Implementing systems and procedures for disposal of vehicles in consultation with the procurement department;
• Maintaining and updating records of the organization’s vehicles and equipment;
• Ensuring timely renewal of licences for all vehicles and equipment; and
• Facilitating prompt settlement of accident vehicle cases.

Qualifications

For appointment to this grade, a candidate must have

• A minimum period of eight (8) years in relevant work experience and at least three (3) years in supervisory role in a position in the Public Service or Private Sector;
• Masters’ degree in any of the following disciplines: – Public Administration, Transport Management / Logistics Business Administration; Office Management, Social Sciences or relevant qualification from a recognized institution;
• Bachelors’ degree in Public Administration, Transport Management / Logistics Business Administration; Office Management, Social Sciences or relevant qualification from a recognized institution;
• Management course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated results in work performance; and
• Fulfilled the requirements of Chapter Six of the constitution

Competencies and Skills

• Report writing;
• Public Relations;
•  Communication; and
• Interpersonal.

How to Apply

For applications sent by email, the subject line should contain the Job Title and delivered to hrm@biosafetykenya.go.ke An autogenerated confirmation email will be sent to applicants who submit their applications via email.

Applications sent by either post or hand delivered should be contained in sealed envelopes with the job title clearly marked on the envelope and delivered to the address below:

The Chief Executive Officer,
National Biosafety Authority,
NACOSTI BUILDING 2ND Floor, Upper Kabete, Off Waiyaki Way
P.O Box 28251-00100 NAIROBI

Requirements

Apply by email: hrm@biosafetykenya.go.ke