Personal Assistant
Central Medical Stores Trust (CMST)
Job description
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Personal Assistant
Personal Assistant
Posted on August 11, 2026 | Job ID: 3356
Application Deadline: 23 days left
Job Description
VACANCY ANNOUNCEMENT@ Central Medical Stores Trust (CMST)POSITION: PERSONAL ASSISTANTLocation: LilongweINTRODUCTIONThe Central Medical Stores Trust (CMST) is responsible for Procurement, Warehousing, Sales and Distribution of adequate, affordable and approved and quality medicines and medical supplies to all public health facilities in Malawi. CMST is seeking to recruit transformative and visionary persons to support it to effectively fulfill its mandate across its establishments in Mzuzu, Lilongwe and Blantyre as follows:Job Title: Personal AssistantJob Grade: MS6Location: LilongweResponsible to: Human Resource and Administration Manager (MS3)No. of Positions: One (1)Purpose of the JobTo provide executive secretarial and administrative support and ensure the smooth and efficient functioning of the Director’s office.Duties and Responsibilities
- Managing and maintaining the Director’s diary to ensure efficient scheduling of activities and engagements.
- Arranging meetings, appointments and official engagements for the Director.
- Liaising with the Administration Section to coordinate support and shared services for the effective management of the Director’s office.
- Monitoring implementation of operational plans and activities for the Director’s office.
- Drafting, typing and processing correspondence, reports and other official documents.
- Maintaining an effective filing and records management system within the office.
- Coordinating maintenance of office facilities and ensuring a conducive working environment.
- Maintaining confidentiality of official correspondence, information and assignments handled by the office.Job and Person SpecificationsQualifications
- Diploma in Secretarial Studies, Business Studies or a related field from a recognised institution.
- Malawi School Certificate of Education (MSCE) or its equivalent.Experience
- A minimum of three (3) years’ relevant experience in a busy office environment.
- Knowledge of public sector systems and procedures will be an added advantage.
- Typing speed of at least 50 words per minute.
- Transcription speed of at least 100 words per minute.Skills and Personal Attributes
- Excellent communication and drafting skills in English.
- High levels of integrity, professionalism and discretion.
- Excellent organisational and time-management skills.
- Ability to handle confidential information with utmost care.
- Ability to manage multiple and competing priorities effectively.
- Strong interpersonal skills.
- Ability to work under pressure and meet strict deadlines.SUBMISSION OF APPLICATIONInterested and qualifying individuals should submit applications and detailed Curriculum Vitae (CV), with at least three names of traceable referees, and copies of certificates. Applications in sealed envelopes, clearly marking ‘Name of the position being applied for’ should be sent to:The Chief Executive OfficerCentral Medical Stores TrustPrivate Bag 55Mzimba DriveLilongweOr to: vacancies@cmst.mwClosing time and date for applications is Friday 4th September 2026CMST is an equal opportunity employer and ladies are encouraged to apply. Only shortlisted applicants will be acknowledged.
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Job Highlights
Not specified
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Competitive
Closing: September 5, 2026
23 days left
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