Operations Intern
SNV Uganda
Job description
Job Summary: The purpose of this function is to efficiently manage the front desk through cordial, timely and effective internal and external communication including supporting operational functions of the office. The Operations Intern will provide day-to-day administrative, logistical, procurement and operational support to the project team, while gaining practical experience in INGO operations and project support systems.
Key Duties and Responsibilities
Administrative Support
- Support routine office administration, filing and maintenance of operational records.
- Assist with preparation, organization and documentation of meetings, workshops and project activities.
- Maintain proper electronic and physical filing of procurement documents
Logistics and Travel Support
- Support logistical arrangement for filed activities, meetings, workshops and staff travel.
- Assist with preparation and follow-up of vehicle movement plans and transport requirements.
- Coordinate accommodation, venues and other logistical requirements as assigned.
Procurement Support
- Assist in preparing and following up procurement requests and supporting documentation.
- Support collection of quotations and maintenance of procurement records in line with organisational procedures.
- Following up delivery of goods and service and ensure relevant documentation is completed.
Office and Asset Management
- Support tracking of office supplies, equipment and other project assets.
- Monitor office consumables and support timely replenishment.
- Assist in maintaining an organised and functional office environment
Finance and Documentation Support
- Support compilation and preliminary completeness checks of activity and operational documentation before submission for processing.
- Generate Procurement to Pay purchase orders in SAP.
- Assist with tracking outstanding operational documentation and follow-up with responsible staff.
- Ensure documents are properly filed and readily available for reference and compliance reviews.
General Operational Support
- Provide operational support to regional/project teams as required.
- Liaise with relevant internal teams and service providers to facilitate timely delivery of operational requirements.
- Perform other related duties assigned by the supervisor in support of effective project implementation
Qualifications, Skills and Experience
- Recent graduate with Bachelor`s degree in Business Administration, Procurement and Logistics, Finance, Accounting, Management or another relevant field
- Fresh graduates are strongly encouraged to apply; prior professional work experience is not required.
- Basic understanding or interest in administration, procurement, logistics, finance and project operations.
- Good organizational skills and attention to detail.
- Good written and verbal communication skills.
- Basic proficiency in Microsoft office applications, particularly Word, Excel and Outlook.
- Ability and willingness to learn, take initiative and work effectively within a team.
- Demonstrated integrity, professionalism and ability to handle organizational information
- Additional Information
- Focus on quality : Setting high-quality standards and striving for continuous improvement and quality assurance.
- Result orientation: The ability to take direct action to attain or exceed objectives.
- Persuasiveness: The ambition to win over other people for one’s views and ideas and to generate support.
About Organisation
SNV is an international development organisation that applies practical know-how to make a lasting difference in the lives of people living in poverty. We use our extensive and long-term in-country presence to apply and adapt our expertise in agriculture, energy and WASH to local contexts. SNV has annual revenues of over €120 million, and 1300 staff working in 25 countries across Asia, Africa and Latin America. We are proud to be a not-for-profit organisation that uses project financing to implement our mission.