# Office Assistant (Maternity Cover) NGO Job GiveDirectly Canonical URL: https://primejobalerts.com/jobs/office-assistant-maternity-cover-ngo-job-givedirectly Company: GiveDirectly Category: NGO, Non-Profit & Development Location: Kenya Work type: Full-time Work arrangement: On-site Published: 2026-09-09 Expires: 2026-10-24 ## Job Description Administration Jobs, GiveDirectly Jobs. Responsible for supporting daily office operations, handling correspondence, organising documents, coordinating meetings, and providing administrative support to staff and visitors. Requires a relevant qualification in business administration, office management, secretarial studies, or a related field. The position is based in Kilifi and requires on-site work. ### Overview - An Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves a variety of tasks, including managing correspondence, maintaining files, scheduling appointments, and supporting staff with general office duties. ### Key Responsibilities Office & Administration Support - Ensure the office is clean, well-organized, and fully functional - In charge of office security, custodian of office keys - Provide support in organizing company events and activities - Provide Quality Customer Service to staff and walk-in guests - Support with the coordination of travel logistics for staff and other guests as instructed by the OPM e.g. booking of flights, taxis, and hotels for staff accommodation, - Managing Courier Services –  sending and receiving mail and parcels - Regular monitoring of relevant supplies to ensure no stockout. - Perform other administrative duties as assigned by management - Ensures that all incidents are reported Petty Cash Management - Daily update of the petty cash tracker, receipts filed, both in soft and hard copies - Ensuring that office expenses are within budget - Ensure all spending is within the organization’s policies - Ensuring there is no discrepancy between the cash at hand and the records - Weekly submission of spent petty cash - Timely request for petty cash replenishment Procurement - Support local procurement in coordination with the OPM - Support with the sourcing of potential service providers as needed - Support the timely submission of vendor invoices and vendor payments as needed Inventory management - Ensure asset trackers are up to date, and all assets are tagged and accounted for - Conduct monthly assets verification through physical stock count - Timely reporting of loss or damage of any of Give Directly’s property - Support the issuance, replacement, and clearance of field/office equipment to staff Qualifications - Minimum of a Diploma in Business Management, or a related field. - Minimum 1 year of experience in office management in a fast-paced environment. - Strong problem-solving and organizational skills. - Proficient in the Microsoft Office suite. - Deep familiarity with Mombasa and Kilifi County and fluent in the local languages - High integrity, empathy, and alignment with GiveDirectly’s values. - Excellent verbal and written communication skills. - Demonstrate high standards of integrity, including a positive attitude, a strong work ethic, a strong follow-through mindset, and a team-player mentality. - Fluency in Giriama is required. ### How to Apply Click here to apply ## Apply Use the canonical Prime Job Alerts page for full application instructions and source verification.