# Manager-Administration

Canonical URL: https://primejobalerts.com/jobs/manager-administration

Company: NHIMA

Category: Administration & Office Support

Location: Zambia, Lusaka

Work type: Full-time

Work arrangement: On-site

Published: 2026-07-22

Expires: 2026-09-06

## Job Description

### Key Responsibilities

Key Accountabilities;

The primary accountabilities for this role are;

- Primary custodian of all Authority assets;

- Oversee efficient utilisation of Authority assets/resources in the attainment of Authority objectives;

- Development and execution of record management systems and processes to aid storage, retrieval and disposal of records;

- Development and execution of security, health & safety protocols in order to maintain a safe workplace for employees;

- Administration of transport and all travel logistics for the Authority;

- General administration/facilities support to the business so as to enable efficient execution of Authority mandate.

Key responsibilities;

The key responsibilities of the role will include but not limited to;

- Maintaining and overseeing the Authority’s offices and equipment to ensure that the workplace is safe and functional for employees;

- Ensuring that staff have all the tools they require such as computers, workstations, vehicles and all other equipment for better carrying out of their jobs

- Managing relationships with external service providers and landlords for better provision of services

- Timely placement of insurance cover on all Authority assets and following up on renewal of policies in line with procurement guidelines;

- Overseeing facilities services and ensuring that office equipment is serviced on a periodical basis;

- Working with Finance & Investments Department to ensure all Authority assets are appropriately accounted for through processes such as tagging;

- Collaborating with Finance & Investments Directorate in preparing administration related budgets and ensuring that all administration spend is within approved budget;

- Ensuring that all offices of the Authority and surroundings look clean and appealing for the image and brand of the Authority;

- Administration of the Authority fleet in line with the Transport Policy;

- Developing and maintaining vehicle scheduling protocols so as to maximise on the use of Authority vehicles as work tools;

- Developing and maintaining records management systems to aid storage, retrieval and disposal processes;

- Being custodian of the Health & Safety Policy, ensuring that employees are trained in health & safety and that the office provides a safe environment to all staff;

- Supervising all staff in Administration Department;

- Undertaking any other assignment as may be delegated by the supervisor relating to the administration function;

- Ensuring that security protocols for the workplace are in place, including collaborating with service providers for both physical and electronic security systems

### Education Requirements

Education

- ‘O’ level School certificate with at least 5 credits which must include English and Mathematics;

- Bachelors Degree in Administration, Management any social science or its equivalent;

- At least Five (5) years of experience in administration four (2) of which must be at middle to senior management level.

- Must have a valid Zambian drivers licence

### Required Skills

- Ability to plan and keep track of multiple projects and deadlines.

- Must be detail orientated and a highly organised self-starter;

- Must be an effective communicator orally and in writing; and

- Must be proficient in MS applications such as Word, Excel, PowerPoint and other relevant applications

## Apply

Use the canonical Prime Job Alerts page for full application instructions and source verification.