# Logistics Controller Canonical URL: https://primejobalerts.com/jobs/logistics-controller Company: Precision Recruitment Category: Manufacturing, Transport & Logistics Location: Zambia, Lusaka Work type: Full-time Work arrangement: On-site Published: 2026-10-28 Expires: 2026-12-12 ## Job Description ### Job Description: Job Title: Logistics Controller Location: Lusaka, Zambia Department: Logistics Reports To: General Manager 1. Job Purpose Plan, coordinate and control inbound and outbound logistics and the company vehicle fleet, ensuring goods, documents and people are moved safely, legally, cost-effectively and on time. Maintain accurate records, coordinate internal stakeholders and service providers, and provide timely information to support operational decisions. 2. Key Outcomes - Goods are collected, cleared and delivered reliably and on time. - Company vehicles, drivers and outsourced transport are used efficiently. - Fleet vehicles are roadworthy, compliant and supported by accurate records. - Fuel, maintenance, clearing and transport costs are controlled. - Schedules, reconciliations and management reports are accurate and up to date. 3. Key Duties and Responsibilities 3.1 Inbound Logistics and Clearing - Plan and track inbound shipments from supplier dispatch through clearing to receipt at the designated company location. - Coordinate clearing agents, transporters, suppliers, Stores and Finance to ensure complete documentation and prompt clearance. - Obtain and compare transport and clearing quotations, recommending options based on cost, reliability and delivery lead time. - Identify delays or exceptions early, escalate risks and communicate revised timelines to affected stakeholders. - Verify transport and clearing documents and check service-provider invoices against approved quotations and completed work. 3.2 Outbound Logistics and Customer Deliveries - Plan and manage deliveries for customer orders, inter-branch transfers and other authorised movements. - Update the daily open-order delivery schedule, prioritising deliveries with Sales, Stores and Finance. - Coordinate routes, loads, drivers and vehicles to maximise utilisation and meet agreed delivery dates. - Check goods and dispatch documents; ensure proof of delivery is returned, filed and followed up. - Communicate delivery status, delays, damages, shortages and customer-service issues and support timely resolution. - Monitor courier services and third-party transport against agreed service and cost expectations. 3.3 Fleet and Driver Control - Control the delivery and general vehicle fleet, including allocation, availability and authorised use. - Maintain a vehicle-use register showing allocated user/driver, dates, destinations, purpose, odometer readings and mileage. - Monitor fuel consumption and vehicle use, reconcile records, investigate unusual variances and report exceptions. - Schedule preventative servicing and coordinate repairs to minimise downtime. - Monitor fuel, maintenance, tyres, repairs and other fleet running costs. - Keep road tax, fitness certificates, insurance, licences and other statutory or company requirements valid and accessible. - Administer vehicle tracking, fuel cards (including TOM cards) and toll-gate cards; reconcile usage and help prevent misuse. - Arrange inspections and ensure defects, accidents, fines and incidents are recorded, reported and addressed. - Coordinate driver schedules and reinforce safe-driving, vehicle-care and fleet procedures. 3.4 Controls, Records and Reporting - Maintain accurate electronic and physical records for shipments, deliveries, fleet compliance, maintenance, fuel and service providers. - Prepare daily, weekly and monthly reports covering performance, costs, exceptions and corrective actions. - Support budgets and cost control by maintaining current rates and analysing logistics and fleet expenditure. - Follow approval procedures, procurement controls, health and safety requirements, and applicable transport and road regulations. - Identify improvements to routes, processes, controls and supplier performance that reduce cost or improve service. 4. Key Working Relationships - Internal: General Manager, Sales, Stores/Warehouse, Finance, Procurement, branches, vehicle users and drivers. - External: Clearing agents, transporters, courier companies, vehicle workshops, insurers, tracking providers, fuel-card providers and regulatory authorities. 5. Performance Measures Delivery service: On-time deliveries, completed proof-of-delivery records and resolved delivery exceptions. Cost control: Transport, clearing, fuel and fleet costs monitored against budget or approved rates. Fleet availability: Vehicle uptime, scheduled servicing and prompt closure of defects and repairs. Compliance: Valid road tax, fitness, insurance and licences; complete vehicle and driver records. Control and accuracy: Accurate schedules, fuel reconciliations, mileage records and monthly reports. Safety: Accidents, incidents and unsafe conditions reported and addressed; driver procedures followed. 6. Qualifications and Experience - Grade 12 certificate or equivalent. - A diploma or other relevant qualification in Logistics, Supply Chain, Transport or Fleet Management is preferred. - At least three years’ relevant experience in logistics, transport coordination, distribution or fleet administration; multi-site trading or agricultural-input experience is advantageous. - Working knowledge of clearing processes, transport documentation, vehicle compliance and basic fleet cost control. - Proficiency in Microsoft Excel, email and record-management systems; ERP and vehicle-tracking experience is advantageous. - Valid driver’s licence. 7. Skills and Competencies - Strong planning, scheduling, coordination and follow-through. - Attention to detail and commitment to accurate records. - Commercial awareness and ability to compare quotations and control costs. - Clear communication and effective coordination across departments and service providers. - Ability to prioritise under pressure, solve operational problems and escalate risks promptly. - Integrity, accountability, safety awareness and responsible handling of company assets. - Ability to analyse fuel, mileage, maintenance and delivery data and present concise reports. ## Apply Use the canonical Prime Job Alerts page for full application instructions and source verification.