# Logistics & Admin Assistant (Maternity Cover) NGO Job Oxfam

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Company: Oxfam

Category: Manufacturing, Transport & Logistics

Location: Kenya

Work type: Full-time

Work arrangement: On-site

Published: 2026-07-21

Expires: 2026-09-04

## Job Description

Logistics Jobs. Oxfam Jobs. Looking for an administration job in Kenya? Oxfam is hiring a Logistics & Admin Assistant (Maternity Cover) to organize the delivery and dispatch of all supplies as requested in a timely and cost-effective manner The role is based in Nairobi and experience in logistics coordination is required.

Job Purpose

The Logistics Admin Assistant plays a key role in performing administrative tasks to support delivery of a clearly defined work area within a unit, enabling those they support to be more effective

### Key Responsibiluties

### Goods storage

- Organize the delivery and dispatch of all supplies as requested in a timely and cost-effective manner and according to Oxfam Policy on procurement and keeping in mind any donor requirements on procurement.

- Coordinate with the Procurement team on deliveries to be made and follow up on any outstanding deliveries from suppliers.

- Liaise with the warehouse officer at external warehouse facility on deliveries made and monthly stock takes.

- Process all deliveries in the Helios/D365 system, ensuring appropriate documentation accompanies deliveries.

- Coordinate and communicate with field/advocacy offices whenever dispatches are made and queries are raised.

- Process the timely payment of all goods delivered, in coordination with budget holders, procurement team and the finance department.

- Liaise with the Procurement Team to receive international cargo where applicable

- Conduct monthly stock takes of the items kept in the stores and prepare stock reconciliation reports.

- Prepare monthly stock reports and share with line manager and budget holders.

- Systematic filing of all warehouse documentation, periodic reports.

- Supervise casual/temporary staff called upon to assist in warehouse activities.

### Assets and Equipment

- Ensure all assets procured are registered in the Helios/D365 system and tracked.

- Update the asset register monthly to reflect changes in asset movement.

- Arrange for and follow up on repairs and maintenance of assets and equipment.

- Conduct quarterly and year end (with Finance team) physical inventory and verification of

- assets.

- Ensure physical disposal of assets after approval, in conjunction with line manager and procurement/ Logistics team.

- Any other duties as may be assigned by Line manager

### How to Apply

Click here to apply

## Apply

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