# Human Resources Administrator Job AMIU Nairobi, Kenya Canonical URL: https://primejobalerts.com/jobs/human-resources-administrator-job-amiu-nairobi-kenya Company: AMIU Nairobi, Kenya Category: Human Resources & Recruitment Location: Kenya Work type: Full-time Work arrangement: On-site Published: 2026-08-24 Expires: 2026-10-08 ## Job Description ### Key Responsibilities Employee Records and HR Data Management - Maintain complete, accurate and up-to-date employee records, both electronic and physical. - Ensure personnel files contain all required employment and statutory documentation. - Update HRIS and other HR databases with employee movements and changes in employee information. - Conduct periodic reviews of employee records to identify gaps, inconsistencies and outstanding documentation. - Support the secure management, filing and retrieval of confidential employee information. - Maintain appropriate records in line with data protection, confidentiality and records management requirements. Recruitment and Onboarding Administration - Provide administrative coordination for recruitment processes, including vacancy documentation, job postings, interview scheduling, candidate communication and recruitment records. - Coordinate pre-employment documentation and onboarding requirements. - Prepare onboarding documentation and ensure new employees are appropriately set up in HR systems. - Track outstanding onboarding documentation and follow up with relevant stakeholders. - Support induction and orientation activities and maintain appropriate records. Payroll, Leave and Benefits Administration - Coordinate and validate monthly payroll inputs relating to new hires, exits, salary changes, allowances, deductions and other approved employee movements. - Support leave administration and maintain accurate leave records. - Respond to employee queries relating to payroll, leave, benefits and HR administrative processes. - Liaise with relevant internal teams and external service providers on HR administration matters as required. • Support the reconciliation and validation of HR and payroll data to ensure accuracy. Employee Services and HR Queries - Serve as a first point of contact for routine employee queries relating to HR policies, procedures, benefits, employment documentation, leave and HR processes. • - Provide timely and accurate information or escalate complex matters to the appropriate HR team member. - Promote consistent application of HR processes and service standards. - Maintain a professional, responsive and customer-focused approach to HR service delivery. HR Compliance and Audit Support - Support compliance with HR policies, employment legislation, statutory requirements and institutional procedures. - Assist with internal and external HR audits by gathering, validating, organising and packaging required documentation. - Support periodic audits of employee records and HR processes and follow up on identified gaps. - Maintain appropriate evidence and documentation to demonstrate compliance with HR requirements. HR and Data Analytics - Prepare routine HR administrative reports, dashboards and data summaries as required. - Maintain accurate HR records and databases to support reporting and decision-making. - Provide data and supporting documentation for HR reports, audits and management requests. HR Process Improvement - Support the implementation and continuous improvement of HR administrative processes, systems and workflows. - Identify recurring administrative gaps and recommend practical improvements to enhance efficiency and employee experience. - Support the digitisation and standardisation of HR records and processes where applicable. General HR Support - Provide administrative support to the HR team across various HR initiatives and projects. - Coordinate meetings, correspondence, documentation and follow-up actions relating to HR activities. Perform other HR administrative responsibilities as assigned. Qualifications - Bachelor’s degree in Human Resources Management, Business Administration, or a related field. - 1–3 years’ relevant experience in HR administration, HR operations, People Operations or a related HR role. - Working knowledge of HR processes, employment practices and applicable labour requirements. Preferred Qualifications Professional HR certification or membership such as IHRM, SHRM or CIPD. Experience supporting HR administration within a structured, complex or multi-departmental organisation. Experience with HRIS and/or payroll systems. Exposure to HR audits, employee records audits and compliance monitoring. Experience supporting recruitment, onboarding, performance management and employee engagement processes. ### How to Apply Click here to apply ## Apply Use the canonical Prime Job Alerts page for full application instructions and source verification.