# HR Hub Intern Job Britam, Nairobi, Kenya Canonical URL: https://primejobalerts.com/jobs/hr-hub-intern-job-britam-nairobi-kenya Company: Britam, Nairobi, Kenya Category: Human Resources & Recruitment Location: Kenya Work type: Full-time Work arrangement: On-site Published: 2026-08-20 Expires: 2026-10-04 ## Job Description ### Job Purpose - To support the remediation of the audit finding relating to missing and/or incomplete approved Job Descriptions (JDs) in employee personnel files. - The Intern will support the review and validation of Job Descriptions to ensure all required sections are complete, coordinate the Job Description approval and sign-off process through DocuSign, follow up on outstanding approvals, escalate delays where necessary, and ensure fully approved Job Descriptions are appropriately electronically filed and maintained. - The role holder is expected to deliver work of audit-ready accuracy, meet defined turnaround standards, and contribute to the team’s service delivery. The role operates at execution level under the direction of the Head of Head of HR Hub & Total Rewards and designated Leads, with no supervisory or budgetary accountability. ### Key responsibilities Job Description Review & Validation - Review assigned Job Descriptions against the approved requirements and instructions provided. - Confirm that all required sections are complete and accurate. - Flag any missing or inaccurate information for correction before the JD proceeds for sign-off. Job Description Sign-Off - Send validated Job Descriptions through DocuSign for employee and Line Manager sign off. - Track the status of JDs submitted for sign-off. - Follow up with relevant stakeholders on pending sign offs. Follow-Up & Escalation - Monitor outstanding signoffs and ensure timely completion. - Escalate delayed or pending signoffs to the relevant HR Hub Associate where necessary. - Maintain clear records of actions and outstanding items. Filing & Records Management - Ensure fully signed Job Descriptions are appropriately electronically and physically filed in the relevant personnel records. - Update the JD tracker to reflect the status of each Job Description. - Support reconciliation of signed JDs against the assigned employee population. Project Progress & Reporting - Provide regular updates on the progress of the assigned Job Description population. - Highlight outstanding reviews, sign offs and filing actions. - Support completion of the assigned population within the agreed project timeline General - Manage all employee data with ethical stewardship, adhering to Britam’s data privacy policies and human capital governance standards. - Act within the approved Delegated Authority Matrix; the role carries no independent approval authority.  ### Knowledge, experience and qualifications required - A Bachelor’s degree in Human Resources or a Business-related field. Progress toward CHRP and IHRM membership is an added advantage but not a requirement at entry. - 0–2 year of experience in working with large volumes of employee documentation is an added advantage. - Strong working proficiency in MS365 (Excel, Outlook, Teams, Forms) and comfort learning filing and HR systems (e.g., ImageNow, Docusign platforms) quickly. - Ability to follow up professionally and persistently with multiple stakeholders. - Demonstrated accuracy and attention to detail in maintaining records, trackers, or databases. - Ability to manage multiple deadlines with strong personal organisation and follow-through. - High integrity and discretion in handling employee data. - A proactive, adaptable approach and willingness to learn in a fast-paced, digital-first environment. ### Technical / Functional Competencies - The ideal candidate should demonstrate knowledge and experience in: - HR operational procedures. - Recruitment coordination and administration. - Employee Induction and onboarding processes. - Performance management administration. - HR data management and reporting. - Working knowledge of external HR regulatory requirements including labour laws. ### How to Apply Click here to apply ## Apply Use the canonical Prime Job Alerts page for full application instructions and source verification.