Finance Assistant

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type

Local – Fixed Term Employee (Fixed Term)

Job Description

Document Management & Filing

• Maintain and update physical and electronic filing systems for financial documents, ensuring easy retrieval and secure storage.
• Organize and archive invoices, receipts, payment vouchers, and other finance-related documents in accordance with retention policies.
• Assist in preparing documents for audits and reviews, ensuring completeness and compliance with internal and external requirements.
• Track and manage document movement, ensuring all files are accounted for and accessible to authorized personnel.

Petty Cash Custodianship & Disbursements

• Act as the custodian of petty cash, maintaining accurate records of all cash transactions and balances.
• Process petty cash requests, ensuring proper authorization and supporting documentation for each disbursement.
• Reconcile petty cash balances regularly, preparing replenishment requests and resolving discrepancies promptly.
• Prepare petty cash reports for review by the Senior Analyst and Finance Operation’s Lead.

Transaction Processing & Clerical Support

• Assist in the preparation and processing of payment vouchers, staff advance requests, and reimbursement forms.
• Support the uploading and verification of invoices and supporting documents into financial systems as required.
• Liaise with internal teams and external vendors to resolve queries related to payments, advances, and documentation.
• Provide general clerical support to the Finance team, including photocopying, scanning, and distributing documents.

Administrative & Audit Support

• Schedule and coordinate meetings, appointments, and logistics for the Finance team as needed.
• Assist in the preparation and collation of documents for internal and external audits.
• Maintain office supplies and stationery for the Finance department, ensuring availability and proper usage.
• Support asset register updates and verification activities in collaboration with Admin and Supply Chain Management (SCM).

Required Knowledge, Qualifications, Professional Experience, training, license, registration, and certification

• Degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.
• Minimum of 3 years relevant experience in a finance role in NGO environment.
• Excellent computer literacy skills, especially in MS Excel.
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP)
• Knowledge of how to prepare and review financial statements and financial reports.
• Able to perform complex financial analyses
• Able to work with minimum supervision
• Able to articulate and communicate ideas well verbally and in writing

Applicant Types Accepted