Finance and Administration Assistant / Front Office Manager

Job description

PRIME LOCATION PROPERTIES LIMITED Job Description POSITION DETAILS Position Title: Finance and Administration Assistant / Front Office Manager Department: Finance & Administration Reports To: Finance and Administration Officer Location: North mead, Lusaka, Zambia Employment Type: Full-time POSITION SUMMARY The Finance and Administration Assistant supports the Finance and Administration Officer in managing day-to-day front office operations and administrative tasks. You’ll be the first point of contact for clients and visitors, handle basic financial record-keeping, and assist with general office management for Prime Location Properties Limited. KEY RESPONSIBILITIES Front Office & Client Services

• Greet and welcome clients and visitors professionally
• Answer phones and direct calls to appropriate staff members
• Schedule client appointments and property viewings
• Maintain visitor log and manage office access
• Provide basic information about available properties
• Handle customer inquiries in a friendly and professional manner

Finance & Administrative Support

• Process invoices and maintain financial records
• Record client payments and updates
• Assist with month-end financial tasks under supervision
• File and organize financial documents
• Support expense report processing

General Office Management

• Manage office supplies ordering and inventory
• Maintain organized filing systems (digital and physical)
• Process incoming and outgoing mail/courier
• Coordinate office maintenance and repairs
• Assist with office events and team activities

Property Support

• Maintain basic property records and databases
• Assist with property documentation filing
• Help with property listing updates
• Support with site visit coordination as needed

Other Duties

• Perform data entry as assigned
• Prepare simple reports and documents
• Assist other departments as needed

REQUIRED QUALIFICATIONS

• 3 years  of office/administrative experience (or willingness to learn)
• Diploma in Administration or Business Studies/ Accounting Certifications/ or Similar
• Previous customer service or reception experience
• Basic accounting knowledge
• Experience in real estate or property management
• Familiarity with accounting software
• Proficiency with MS Office (Word, Excel, Outlook)
• Good communication skills (written and verbal)
• Professional demeanor and friendly customer service approach
• Reliable and punctual
• Basic organizational skills
• Valid driver’s license (for occasional site visits)
• Ready start immediately or within record time.

How to Apply Send: * Updated CV * Cover Letter * Academic & Professional Certificates 📧 Email: careers@primelocation.co.zm Subject: Application Deadline: 9th September, 2026 Only shortlisted candidates will be contacted.

Requirements

Apply by email: careers@primelocation.co.zm