FINANCE AND ADMINISTRATION APPRENTICE

Job description

VACANCY ANNOUNCEMENT@ ULALOPOSITION: FINANCE AND ADMINISTRATION APPRENTICELocation: Mzuzu (with possible travel to project sites)Department: Finance and AdministrationDuration: Six (6) MonthsABOUT ULALOUlalo is a Malawian non-governmental organisation dedicated to helping young people reach their full potential by creating pathways to success and building bridges to a better Malawi.The organisation works with schools, communities and governments to improve education outcomes, strengthen health systems, build self-reliant communities, and promote financial freedom and entrepreneurship.Ulalo invites applications from suitably qualified and motivated individuals for the position of Finance and Administration Apprentice.KEY RESPONSIBILITIESThe successful candidate will:- Assist in maintaining financial records, including cashbooks, QuickBooks entries, payment vouchers and invoices.- Support payment processing, bank and petty cash reconciliations, payroll documentation and statutory deductions.- Assist in preparing financial reports, cash flow forecasts, activity budgets and expenditure tracking reports.- Support compliance with organisational policies, donor requirements and statutory financial regulations.- Assist in monitoring partner financial documents and staff activity advances.- Support procurement processes, including quotations, bid analysis and supplier documentation.- Assist in maintaining asset registers, inventory records and fleet administration documents.- Provide administrative and logistical support, including correspondence, meetings and travel arrangements.- Support personnel administration, including leave and attendance records.- Maintain accurate physical and electronic financial and administrative records.QUALIFICATIONS AND EXPERIENCEEssential Requirements- Bachelor's degree in Accounting, Finance or a closely related field.- At least six months of relevant practical experience in accounting, finance or administration. Experience may be gained through employment, internship, industrial attachment or volunteering.- Basic understanding of accounting principles and financial recordkeeping.- Working knowledge of Microsoft Excel and other Microsoft Office applications.- Willingness to learn, accept feedback and undertake supervised assignments.Desirable Requirements- Previous internship, volunteer or attachment experience in accounting, finance or administration.- Familiarity with QuickBooks or other accounting software and NGO financial systems.- Strong accuracy, integrity, confidentiality, communication and organisational skills.- Ability to work collaboratively, take initiative and meet deadlines.WHAT THE APPRENTICESHIP OFFERSThe successful candidate will gain practical experience in:- Financial transaction recording and reconciliations.- Financial reporting, budgeting and expenditure tracking.- Grant financial management and donor compliance.- Procurement, asset management and fleet administration.- Audit preparation and digital recordkeeping.- Professional communication, teamwork and accountability.The apprenticeship is a six-month fixed-term learning opportunity and does not guarantee subsequent employment.MODE OF APPLICATIONInterested applicants should submit:- A cover letter.- An updated Curriculum Vitae (CV).Clearly indicate the position applied for.Email applications: jobs@ulalo.orgEmail subject: Application – Finance and Administration Apprentice.Hand delivery: Submit applications to:Ulalo Offices (New Offices), Plot No. NR/MZU/KAT2/21, along the road from National Bank to Beehive Schools, opposite New Eden Private Primary School, Mzuzu, Malawi.APPLICATION DEADLINE: WEDNESDAY, 11 NOVEMBER 2026Only shortlisted candidates will be contacted.Ulalo does not charge any fees at any stage of its recruitment process.

Requirements

Apply by email: jobs@ulalo.org