Facilities Coordinator

Job description

About the Role: Scania East Africa is seeking a proactive and well-organised Facility Coordinator to manage and support local real estate and facility-related activities. The role is responsible for coordinating maintenance, refurbishments, sustainability initiatives, and facility improvement projects in line with long-term business plans, operational standards and local business needs. The successful candidate will act as the main local point of contact for facility management matters, ensuring that facilities are safe, efficient, sustainable, compliant and fit for purpose. This role requires strong planning, coordination, communication and problem-solving skills, together with the ability to work with internal teams, external partners and corporate stakeholders. Key Responsibilities: • Develop, coordinate and follow up on long-term maintenance plans for local facilities. • Manage and support preventive, corrective and long-term maintenance activities. • Coordinate refurbishment, new facility and facility improvement projects, ensuring delivery within agreed time, cost and quality expectations. • Support sustainability and energy-efficiency initiatives that contribute to environmental and responsible business targets. • Ensure that relevant standards, processes, policies and functional requirements are understood and applied across facility activities. • Collect, verify, store and report facility-related data, including progress, deviations, results and follow-up actions. • Coordinate local resources, contractors, suppliers and internal stakeholders to meet operational needs. • Conduct facility reviews, site visits and inspections within the area of responsibility. • Identify deviations, resolve issues promptly and contribute to continuous improvement in ways of working. • Promote safe, compliant and effective facility operations in line with SHE, regulatory and internal requirements. Required Competencies: • Strong planning, organising and resource coordination skills. • Good business perspective and ability to balance quality, cost, operational needs and long-term value. • Customer-focused mindset with the ability to deliver reliable support to internal and external stakeholders. • Effective communication skills, including the ability to build consensus and work with different audiences. • Accountability, results orientation and the ability to follow through on commitments. • Problem-solving skills and the ability to identify, escalate and resolve facility-related issues. • Ability to use information technology and relevant tools to plan, track and report work. • Commitment to continuous improvement and standardised ways of working. Qualifications and Experience: • Relevant education in facilities management, engineering, real estate, project management, or a related field; equivalent work experience may also be considered. • Experience in facility management, maintenance coordination, real estate operations or a similar role. • Construction and engineering knowledge or practical technical experience will be an added advantage. • Project management experience, including coordination of timelines, budgets, contractors and deliverables. • Understanding of health, safety, environmental and regulatory requirements. • Fluency in English, both written and spoken. Key Interfaces: • Dealers • Service teams • Business unit management and corporate functions • Real estate teams • Suppliers, contractors and other relevant stakeholders