Expeditor Officer

Job description

BIA Group is active in the sales, rentals and after-sales services of equipment intended for public works, mines, quarries and transport. The Group operates in Europe, Africa and Asia and has more than 1000 enthusiastic employees.

Summary

To be based at the BIA Headoffice in Kitwe, Zambia.

The Expediting Officer ensures the End-to-End management of an order, from the moment of its creation to the moment of its receipt in the local stock, including customs clearance. It is the Expediting Officer’s responsibility
to know and understand the Customers’ priorities and his attention and efforts will be focused in order of priority. Liaises with local Sales, PSSO, PSSR, PM and ESB PSCO.

What will be your responsibilities?

• Handle BIA’s relationship with its suppliers (ESB & local suppliers) on an operational level.
• Day-to-day operational follow-up of OEM orders & liaison with ESB Operations.
• Ensure on-time delivery of parts, components, and equipment to internal and external customers.
• Ensure the timely delivery of all Purchase Orders in accordance with the sales-agreed priority list.
• Follow up on orders and update ERP with incoming deliveries.
• Continuously update ETA info & systems.
• Enter import cost tracking data.
• Ensure complete archiving (both paper and electronic versions).
• Manage purchasing aspects, including controlling and monitoring price/quantities.
• Select and evaluate local suppliers (NON-OEM local purchasing).
• Perform day-to-day customs activities (sommiers, bounded warehouse movements, customs clearance,
  import/export).
• Coordinate parts and equipment shipments to and from mining sites or other customer operations.
• Contribute to Supply Chain continuous improvement.

Who are we looking for?

• Degree in Procurement/Supply Chain or Business
• CIPS Level 5 or Level 6
• 3–5+ years procurement experience
• SAP experience
• Tendering and contract management experience
• Experience with mining equipment, engineering spares, services, or capital projects
• Understanding of inventory management and supply chain processes
• Understanding GR/IR mismatches
• Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, Power Query)
• Excellent organizational and priority management skills
• Rigour and accuracy
• Spirit of initiative
• Excellent time management skills with a proven ability to meet deadlines
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills

What’s in it for you?

• A permanent contract
• A competitive salary and an interesting package of extra-legal benefits
• A human sized company with international dimension, encouraging autonomy and team spirit
• Cooperate in a team with experienced and passionate colleagues within a successfully growing family-owned company
• Benefit from a challenging career opportunity with an extensive training program
• In this challenging job you get the possibility to take initiative and further develop the function