# Executive & Administration Assistant M/F Job AGL Canonical URL: https://primejobalerts.com/jobs/executive-administration-assistant-mf-job-agl Company: AGL Category: Administration & Office Support Location: Kenya Work type: Full-time Work arrangement: On-site Published: 2026-09-16 Expires: 2026-10-31 ## Job Description Administration Jobs, AGL Jobs. Responsible for supporting executives with calendar management, travel arrangements, meetings, correspondence, office administration, confidential records, stakeholder communication, reports, and follow-up of management actions. Requires a Bachelor’s degree in Business Administration, Management, Human Resources, Communications, or a related field, with 3–5 years’ relevant experience. The position is based in Nairobi and requires on-site work. Mission Description The role is responsible for ensuring efficient coordination of executive activities, effective communication with internal and external stakeholders, and smooth day-to-day administrative operations. The position requires a highly organized, proactive, and professional individual capable of handling confidential information, managing multiple priorities, and supporting a fast-growing business environment. ### Key Responsibilities Executive Support - Manage executive calendars, appointments, and meeting schedules. - Coordinate domestic and international travel arrangements, including visas, accommodation, transport, and itineraries. - Prepare meeting agendas, presentations, minutes, and follow-up action trackers. - Screen, prioritize, and manage executive correspondence and communications. - Coordinate executive visits, customer meetings, and stakeholder engagements. - Maintain confidential records and sensitive business information. Administration & Office Management - Support the day-to-day administration of the office. - Coordinate office supplies, facilities management, and service providers. - Assist in organizing company events, workshops, board meetings, and management meetings. - Ensure proper filing and document management systems are maintained. - Support procurement and administrative processes in line with company policies. Communication & Coordination - Serve as a liaison between executives, employees, customers, suppliers, and business partners. - Coordinate internal communications and management announcements. - Follow up on key actions arising from management meetings to ensure timely completion. - Support preparation of reports, dashboards, and management presentations. Governance & Compliance Support - Assist in maintaining corporate records and statutory documentation. - Support coordination of board and management meeting documentation. - Ensure administrative activities comply with company policies and governance requirements. Qualifications - Bachelor’s Degree in Business Administration, Management, Human Resources, Communications, or a related field. - Minimum 3 to 5 years’ experience in an Executive Assistant, Personal Assistant, Office Administrator, or similar role. - Experience supporting senior executives or C-level management is highly desirable. - Experience in logistics, transportation, supply chain, or multinational business environments will be an added advantage. - Excellent organizational and planning skills. - Strong verbal and written communication skills. - High level of professionalism, discretion, and confidentiality. - Strong interpersonal and stakeholder management abilities. - Ability to work independently and manage multiple priorities. - Strong presentation and report preparation skills. - Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). - Attention to detail and problem-solving capability ### How to Apply Click here to apply ## Apply Use the canonical Prime Job Alerts page for full application instructions and source verification.