# East Africa Production Admin Assistant Job Bayer Canonical URL: https://primejobalerts.com/jobs/east-africa-production-admin-assistant-job-bayer Company: Bayer Category: Administration & Office Support Location: Kenya Work type: Full-time Work arrangement: On-site Published: 2026-10-12 Expires: 2026-11-26 ## Job Description Administration Jobs, Bayer Jobs. East Africa Production Admin Assistant supporting production priorities through administrative coordination, CAPEX planning and project tracking across the region, requiring a bachelor’s degree in Business or Office Administration, Operations Management or Supply Chain Management, 5+ years similar administrative experience and SAP and MS Office proficiency, in an agricultural and seed production environment, on-site role. ### Main Purpose - The East Africa Admin Assistant supports Production priorities across the East Africa region through administrative coordination, CAPEX planning support, and project tracking. - The role strengthens budget visibility, timely delivery, and compliance while coordinating procurement, contracts, information systems, travel, and onboarding. ### Major Tasks & Responsibilities - Align administrative work plans and calendars with Production priorities across East Africa to support timely delivery of business commitments. - Coordinate project management activities with project owners, tracking scope, schedules, milestones, risks, and actions through delivery and close-out. - Support capital expenditure (CAPEX) planning by consolidating investment requests, business case inputs, and approval documentation with Finance and project owners. - Track CAPEX budgets, purchase commitments, and expenditure against approved plans. Flag variances and follow up on corrective actions with accountable owners. - Manage purchase requisitions, purchase orders, and approval workflows within approved budgets and company policies, maintaining complete procurement records. - Administer production and tolling agreements, coordinate signing and filing, and maintain accurate records in the Contract Lifecycle Management System (CLMS). - Coordinate management and project reviews, prepare agendas and minutes, and track decisions and actions to completion to strengthen accountability. - Prepare presentations, correspondence, and consolidated operational, contract, CAPEX, and project status reports to support leadership decisions. - Coordinate domestic and international travel, visas, accommodation, transport, and visitor logistics, alongside Production events, workshops, and conferences. - Partner with Legal, Procurement, Finance, HR, and Operations across countries to resolve issues and remove administrative barriers to delivery. - Maintain SharePoint, Teams, distribution lists, and access permissions. Keep records organized and compliant and protect confidential information. - Coordinate onboarding, training logistics, documentation, and system orientation so new team members can contribute effectively. - Serve as the first point of contact for administrative requests, track follow-up, and improve processes to reduce delays and recurring issues ### Key Working Relations - East Africa Production teams - Supply Chain Team - Warehousing Teams - Toller Representatives - Quality Testing Team - Quality Assurance Team - Finance and Cost Accounting - Supply Planning Team - Master Data Team - GEP and GBS Teams - External Vendors ### Qualifications & Competencies - Bachelor’s degree in Business or Office Administration, Operations Management, or SCM - Administrative experience in production or supply chain - Strong analytical skills - Proficiency in SAP and MS Office - Excellent communication and cross-functional collaboration skills - 5+ years’ experience in a similar administrative role - Agricultural or seed industry experience is an advantage ### How to Apply Click Here to Apply ## Apply Use the canonical Prime Job Alerts page for full application instructions and source verification.