Job description

The Zambia Medicines and Medical Supplies Agency (ZAMMSA)

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

6. DIRECTOR – INTERNAL CONTROLS (x 01)

Grade: ZMS 02

Main Job Purpose

To coordinate the development and implementation of robust internal audit and risk management strategies in order to provide risk-based, objective and reasonable assurance on governance and internal controls as well as identify potential risks and proactively mitigate against them.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following

1. Policy and Strategic Planning

Coordinates the development, implementation and review of policies, strategies, guidelines and procedures in order to ensure adherence to statutory provisions and facilitate an effective governance system.
Coordinates the development and implementation of strategic plans for the Internal Controls function in order to align with organisational goals and objectives.

2. Internal Audit and Reporting

Coordinates the conduct of thorough audits, documentation of findings and preparation of comprehensive reports in order to provide insights for process improvement, risk mitigation and informed decision-making.
Coordinates the evaluation of the effectiveness of internal controls and procedures in order to provide assurance on their adequacy and reduce fraud risks.

3. Risk Management

Coordinates the identification, assessment and profiling of risks in order to mitigate potential threats and protect the Agency’s assets.
Coordinates the identification, assessment and mitigation of risks related to the quality and safety of medicines and medical supplies in order to safeguard the Agency and its customers.

4. Compliance Monitoring and Fraud Prevention

Coordinates the monitoring of adherence to regulatory requirements, policies, standards and procedures in order to avoid litigation, legal penalties, reputational damage and financial losses.
Coordinates the implementation of measures to detect, investigate and prevent fraud in order to safeguard assets and ensure ethical conduct across all levels.

5. Stakeholder Engagement and Advisory Services

Coordinates stakeholder engagement meetings to communicate audit findings and recommendations in order to foster transparency and continuous improvement.
Provides strategic advice to senior management based on audit insights and risk assessments in order to support strategic planning and informed decision-making.

6. Training and Development

– Coordinates training on risk management practices, internal controls and audit procedures in order to cultivate a risk-aware culture and ensure compliance awareness.

7. Leadership and Management

Provides leadership to the Internal Controls teams in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.
Coordinates the timely preparation of the annual departmental budget and work plans in order to facilitate programme implementation.
Coordinates the monitoring and evaluation of programme implementation in order to assess impact on service delivery and provide appropriate interventions.
Coordinates the timely preparation of departmental, quarterly and annual reports in order to facilitate informed decision-making.
Coordinates the development of work plans and implementation of the Performance Management System (PMS) in order to monitor and evaluate performance.
Manages human and other material resources in order to facilitate achievement of departmental objectives.

PERSONAL ATTRIBUTES

Integrity
Tact and Diplomacy
Results-oriented

SKILLS REQUIRED

Leadership and team building skills
Metrics-driven leadership
Analytical skills
Interpersonal skills
Good computer skills
Ability to write clear strategic, technical and analytical papers
Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

Full Grade 12 School Certificate
Bachelor’s Degree in Accountancy, full CA/ACCA/CIMA or its equivalent

Minimum 8 years’ work experience, 4 of which should be at senior management level

HOW TO APPLY

a) All interested persons meeting the above qualifications and experience should send their applications with certified copies of their National Registration Card, academic and professional qualifications, proof of membership of relevant regulatory body (where applicable), latest practicing license (where applicable) and a detailed curriculum vitae with three references including their contact numbers to the address given above.

b) All professional qualifications must be accredited or recognized and validated by the Zambia Qualifications Authority. Hard copies will not be considered.

c) The closing date for receiving applications is Sunday 18th October, 2026 at 17:00hrs. Only shortlisted candidates will be contacted.

All applications should be addressed and emailed to

The Acting Director General Zambia Medicines and Medical Supplies Agency P.O. Box 30207 Plot 6446, Mukwa Road Lusaka

Email: recruitment@zammsa.co.zm

Requirements

Apply by email: recruitment@zammsa.co.zm

Director – Internal Controls