Cost Controller & Reporting M/F Job AGL Nairobi, Kenya

Job description

Key Responsibilities

Operational Cost Control

• Monitor daily transport operating costs, including fuel, maintenance, tyres, repairs, tolls, driver expenses, detention, demurrage, and subcontractor costs.
• Review transport costs against approved budgets and identify cost variances.
• Investigate abnormal operational expenses and recommend corrective actions.
• Ensure all operational costs are accurately allocated to the respective trips, customers, or business units.
• Monitor vehicle operating cost per kilometre and per trip.

Financial Performance Monitoring

• Prepare daily, weekly, and monthly Gross Margin (GM) reports for NTD Transport.
• Monitor revenue, direct costs, Gross Margin, and EBITDA performance against budget.
• Analyze profitability by customer, corridor, vehicle, route, and business segment.
• Prepare profitability analysis for management decision-making.
• Monitor fleet productivity and operational cost trends.

Budgeting & Forecasting

• Coordinate preparation of the annual Transport Budget.
• Prepare monthly forecasts for transport revenue, operating costs, and Gross Margin.
• Monitor budget utilization and recommend cost optimization initiatives.
• Support management during annual budget reviews and forecasting exercises.

Fleet Cost Analysis

• Monitor and analyse:
• Fuel Costs
• Maintenance Costs
• Tyre Costs
• Accident Costs
• Insurance Costs
• Driver Costs
• Fleet Utilization Costs
• Idle Time Costs
• Empty Kilometers
• Detention & Demurrage Costs
• Develop cost performance dashboards for management review.
• Recommend initiatives to reduce fleet operating costs and improve profitability.

Billing & Revenue Assurance

• Review completed trips to ensure all revenue-generating activities are billed accurately.
• Validate transport invoices before submission to Finance.
• Monitor unbilled trips and ensure timely revenue recognition.
• Reconcile operational records with Finance to ensure billing accuracy.
• Review customer profitability and revenue leakage.

KPI Reporting & Business Intelligence

• Prepare daily operational dashboards covering:
• Revenue
• Gross Margin
• EBITDA
• Fleet Utilization
• Fuel Performance
• Vehicle Productivity
• Trip Performance
• Driver Productivity
• Cost per Kilometre
• Cost per Trip
• Prepare weekly and monthly management reports.
• Support management presentations and business reviews.

Financial Controls

• Ensure compliance with company financial policies and internal controls.
• Review operational expenditures for compliance with approved budgets.
• Support internal and external audits.
• Verify supporting documentation for operational expenses.
• Maintain accurate financial and operational records.

Process Improvement

• Identify opportunities for cost reduction and operational efficiency.
• Develop cost monitoring tools and reporting templates.
• Support implementation of transport management systems

KEY SKILLS

• Strong financial and cost accounting skills.
• Transport costing and profitability analysis.
• Budget preparation and forecasting.
• Financial modelling and business analysis.
• Excellent analytical and problem-solving skills.
• Advanced Microsoft Excel skills.
• Knowledge of ERP systems (SAP, IRIS, or similar).
• Knowledge of Transport Management Systems (TMS).
• Strong reporting and presentation skills.
• Excellent communication and stakeholder management.
• High attention to detail.
• Ability to work under pressure and meet strict reporting deadlines.

EXPERIENCE

• Minimum of three (3) years’ experience in Cost Control, Financial Analysis, Management Accounting, or Business Performance within the transport, logistics, fleet management, or supply chain industry.
• Experience in transport costing, fleet operations, and operational performance reporting is highly desirable.
• Experience using ERP systems and Business Intelligence reporting tools will be an added advantage.

How to Apply

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