Buying Administrator

Job description

A leading company in the engineering sector is seeking a detail-oriented Buying Administrator to join their procurement team. This role is ideal for a proactive professional with strong procurement administration experience who thrives in a fast-paced, operational environment. Working closely with the buying manager, the successful candidate will play a key role in the day-to-day running of buying operations, ensuring the timely sourcing, purchasing, and delivery of stock and assets required for both internal operations and client projects. Key responsibilities Procurement operations Prepare and process purchase orders based on approved quotations and departmental requisitions Monitor and follow up on purchase orders to ensure suppliers meet confirmed delivery dates Arrange daily collections or deliveries from suppliers and coordinate with logistics where required Ensure procurement documentation is accurate and complete prior to goods receipt and submission to Accounts Supplier management Source materials and services from suppliers while negotiating pricing, quality, delivery, and payment terms Prepare and issue RFIs, RFQs, and RFTs Analyse supplier quotations and make informed procurement recommendations Maintain and strengthen supplier relationships while supporting BBBEE compliance objectives Conduct supplier audits and compile supplier performance reports with improvement recommendations Identify and onboard new vendors and maintain relationships with buying houses Procurement administration Provide procurement administration support to operational teams and project departments Maintain supplier agreements, contracts, and procurement records Onboard new suppliers within the procurement system Maintain and update material standards, including exchange rate and raw material trend tracking Provide component samples for development and quality approval when required Inventory and logistics coordination Work closely with the stores department to monitor stock levels and prevent shortages Ensure logistics arrangements support operational requirements and project delivery timelines Compliance and reporting Ensure adherence to procurement policies, company safety regulations, and relevant legislation Maintain accurate documentation for all procurement transactions Compile and submit weekly and monthly procurement reports Maintain effective record management and housekeeping practices PPPFA experienceExperience in dealing with State Owned Enterprises / SOCsMinimum requirements Qualifications Grade 12 Diploma (NQF 6) in procurement, supply chain, logistics or related field Experience Minimum 3 years’ experience in a similar procurement or buying administration role 3 years’ experience in imports and exports Experience within an engineering, manufacturing, or technical environment will be advantageous Key skills and knowledge Technical skills Strong procurement and supplier negotiation skills Proficiency in ERP systems (SAP experience advantageous) MS Office (Word, Excel, PowerPoint – intermediate level) Experience with CRM systems Administrative and analytical skills Invoice processing and procurement documentation management Reporting and data analysis Ability to analyse supplier quotations and procurement data Knowledge areas Logistics and stock control Freight, letters of credit, and Incoterms Tender processes Procurement policies and procedures Health and safety compliance Behavioural competencies Strong attention to detail and accuracy Self-motivated and disciplined Results-driven with strong organisational skills Professional and proactive approach Team player with strong communication skills Ability to work under pressure and manage multiple priorities

Requirements

Diploma Apply by email: wwp.kristin@visualnet.co.za