Job description

Procurement Jobs, University of Eastern Africa, Baraton Jobs. Responsible for supporting procurement activities, sourcing goods and services, evaluating suppliers, processing purchase orders, monitoring deliveries, and ensuring compliance with procurement procedures. Requires a relevant qualification in procurement, supply chain management, business administration, or a related field. The position is based in Eldoret and requires on-site work.

Key Responsibilities

Assist procurement manager in coordinating procurement processes in accordance with applicable procurement policies, procedures, and regulations.
Ensuring timely processing of purchase requisitions, local purchase orders, and related procurement documents.
Liaising with user departments, suppliers, and other relevant stakeholders.
Assisting in the management of the University’s supplier database.
Assist procurement manager in preparing and processing requests for quotations, tenders, proposals, and other procurement documents.
Assisting in the evaluation and analysis of quotations and tender submissions.
Maintaining accurate filing systems, up-to-date procurement records and documentation.
Assist in preparing procurement reports and maintaining procurement databases.
Monitoring procurement activities to ensure value for money, transparency, fairness, and accountability.
Supporting compliance with applicable procurement laws, institutional policies, and internal controls.
Ensure compliance with institutional policies, safety regulations, and best practices in procurement management.
Maintain effective communication and coordination with suppliers, user departments, supervisors, and other stakeholders to facilitate efficient procurement operations.
Foster a professional, courteous, and collaborative working environment through effective interpersonal communication and teamwork.
Perform any other duties and responsibilities as may be assigned by the supervisor.

Qualifications and Experience

The ideal candidate should possess

Bachelor’s degree in Procurement and Supplies Management, Supply Chain Management, Purchasing and Supplies Management, or a related field from a recognized institution.
Have a recognized professional qualification in procurement and supply management, such as CPSP-K, CIPS, or an equivalent qualification.
Membership in a recognized professional procurement and supply management body, such as KISM and/or CIPS.
Have a minimum of two (2) years of relevant working experience, preferably in a university or similarly structured institution.
Strong knowledge of the Public Procurement and Asset Disposal Act (PPADA) and related regulations.
Proficiency in computer applications, particularly Microsoft Office Suite and ERP systems, will be an added advantage.
Demonstrate sound knowledge of procurement procedures, contract management, supplier management, and procurement documentation, coupled with excellent analytical, communication, negotiation, organizational, and interpersonal skills.
Be able to work independently and effectively under pressure while meeting deadlines.
Demonstrate high levels of integrity, accountability, confidentiality, professionalism, and ethical conduct.
Good organizational, analytical, and record management skills with a high level of accuracy and attention to detail.
Ability to work under minimal supervision and manage multiple tasks efficiently.

How to Apply

Interested and qualified candidates should submit

An application letter;
A detailed Curriculum Vitae including three referees;
Certified copies of academic and professional certificates;
A copy of National ID or Passport;
Testimonials and relevant supporting documents.
Letters of recommendation from three professional referees, including a letter from the church pastor and their contact information

Applications should be addressed to

The Director Human Resource Administration
University of Eastern Africa, Baraton
P.O. Box 2500 – 30100
Eldoret, Kenya

Applications may be submitted physically in the Human Resource Office or send via email to: hrm@ueab.ac.ke and copied to purchasing@ueab.ac.ke for the Assistant Procurement Manager and hrm@ueab.ac.ke and copied to: itsmanager@ueab.ac.ke, for Webmaster and Software Developer Position.

Requirements

Apply by email: hrm@ueab.ac.ke

Assistant Procurement Manager Job UEAB