Assistant Director, Administration Job KMFRI

Job description

Administration Jobs, KMFRI Jobs. Responsible for overseeing administrative operations, managing office resources, ensuring efficient implementation of organisational policies and procedures. Requires a degree in Public Administration, Business Administration with 12 years’ relevant work experience. This is a full-time, on-site position based in Mombasa.

Reference: KMF/EX/ADVT/AD-ADMIN/5

Key Responsibilities

• Coordinating implementation of administrative policies and procedures and in security, records management and transport;
• Conducting disaster management and emergency response activities;
• Coordinating identification of obsolete assets and managing the disposal process;
• Managing the services in administration including fleet management, registry operations, asset maintenance and security services;
• Planning and coordinating office accommodation;
• Overseeing cleaning services in the Institute;
• Implementing administrative policies and procedures in security, records management and transport;
• Undertaking surveys to ensure adequate provision of office equipment and supplies;
• Receiving and handling staff requests for transport services and office accommodation;
• Managing telephone, registry and security services;
• Managing office bills and utilities;
• Coordinating and managing outsourced services of the Institute; and
• Implementing quality management system procedures in the department for conformity and efficiency.

Qualifications

For appointment to this grade, an officer must have

• Cumulative service period of twelve (12) years’ relevant work experience, three (3) of which should have been at the grade of Principal Administration Officer or in a comparable position in the public service or private sector;
• Bachelor’s degree in any of the following disciplines: Public Administration, Business Administration, Human Resource Management, Business Management, Transport and Logistics, Social Sciences or equivalent qualifications from a recognized institution;
• Master’s degree in any of the following disciplines: Public Administration, Business Administration, Business Management, Transport and Logistics, Social Sciences or equivalent qualifications from a recognized institution;
• Kenya Certificate of Secondary Education (KCSE) with a mean grade C+ (Plus) or its equivalent from a recognized institution;
• Membership to a relevant professional body in good standing where applicable;
• Leadership course certificate lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated results in work performance; and
• Fulfilment of the requirements of Chapter Six (6) of the Constitution of Kenya, 2010.

Key competencies and skills

• Strategic and innovative thinking;
• Mentoring, coaching and leadership skills;
• Good interpersonal and negotiation skills;
• Organization skills;
• Strong communication and reporting skills;
• Problem solving skills;
• Analytical skills; and
• Conflict resolution skills.

How to Apply

Click here to apply