Assistant Administrator
Private
Job description
Council of Social Workers (Zimbabwe) JOB OPPORTUNITY: Assistant Administrator Organization: Council of Social Workers Location: Harare, Zimbabwe Employment Type: Full-time
Position Overview
The Council of Social Workers is seeking a highly organized, proactive, and versatile Assistant Administrator to support its operations. The successful candidate will play a critical role in ensuring the efficiency of daily functions by providing comprehensive support across Board Secretariat services, Human Resources, Procurement, Logistics, and IT support.
Duties and Responsibilities
Key Responsibilities
1. Board Secretariat Services & Logistics Board Support * Assist in the preparation and distribution of board packs, meeting notices, and agendas. Minutes & Records * Attend board and committee meetings to record minutes and maintain the repository of board resolutions and corporate records. Logistics Management * Coordinate travel arrangements, accommodation, and transport for staff and board members. Event Planning * Oversee the logistics for workshops, stakeholder meetings, and conferences, ensuring all facilities and materials are prepared. 2. Human Resources & General Administration * Maintain accurate personnel files and employee records.* Assist in recruitment, onboarding, and tracking of employee leave and attendance.* Manage office correspondence, reception duties, and internal communications.* Maintain organized physical and digital filing systems. 3. Procurement & IT Support * Manage procurement of office supplies and services, ensuring compliance with internal policies and tender regulations.* Maintain vendor relationships and an up-to-date inventory register.* Perform basic IT troubleshooting (printers, PCs, network issues) and coordinate with external IT consultants for complex technical support.* Ensure data security and maintain regular system backups.
Qualifications
and Experience Required
Qualifications
&
Skills
Education * Bachelor’s Degree or Higher National Diploma in Business Administration, Office Management, Human Resources, or a related field. Experience * At least 2–3 years of experience in an administrative or office support role, with demonstrable experience in supporting a board or executive team. Technical Proficiency * Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook).* Basic competency in hardware/network troubleshooting. Soft
Skills
- High degree of discretion and ability to handle confidential information.* Exceptional organizational skills, specifically in logistics and meeting coordination.* Strong professional writing
skills
for drafting formal minutes and reports.* A proactive, results-oriented mindset. How to Apply Application Procedure Interested candidates should submit: * A Cover Letter* Curriculum Vitae (CV)* Certified copies of academic certificates Applications should be emailed to: registrar@csw.org.zw Closing Date: 10 July 2026 Email Subject Line: Application: Assistant Administrator – [Your Full Name] Similar Jobs Receptionist TechVista Academy Harare Full Time None Expires 24 Jun 2026 Undertaker Old Mutual Zimbabwe Chiredzi Full Time TBA Expires 10 Jul 2026