# Assistant Administration Officer Canonical URL: https://primejobalerts.com/jobs/assistant-administration-officer Company: Central Medical Stores Trust (CMST) Category: Administration & Office Support Location: Malawi Work type: Full-time Work arrangement: On-site Published: 2026-08-12 Expires: 2026-09-04 ## Job Description Home About Contact Jobs Blogs Login Home About Contact Jobs Blogs Login Home Jobs Assistant Administration Officer Assistant Administration Officer Posted on August 11, 2026 | Job ID: 3362 Application Deadline: 23 days left ### Job Description VACANCY ANNOUNCEMENT@ Central Medical Stores Trust (CMST)POSITION: ASSISTANT ADMINISTRATION OFFICER Location: LilongweINTRODUCTIONThe Central Medical Stores Trust (CMST) is responsible for Procurement, Warehousing, Sales and Distribution of adequate, affordable and approved and quality medicines and medical supplies to all public health facilities in Malawi.CMST is seeking to recruit transformative and visionary persons to support it to effectively fulfill its mandate across its establishments in Mzuzu, Lilongwe and Blantyre as follows:ASSISTANT ADMINISTRATION OFFICERJob Title: Assistant Administration OfficerJob Grade: MS6Location: LilongweResponsible to: Administration Officer (MS5)Responsible for: Drivers (MS8) and Office Assistants (MS9)No. of Positions: One (1)Purpose of the JobTo coordinate the provision of administrative and support services required for the efficient and effective operation of the Trust.Duties and ResponsibilitiesCoordinating day-to-day administrative and support services for the organisation.Coordinating office accommodation, workplace logistics and general office administration activities.Coordinating transport services, allocation of Office Assistants and office cleaning services.Supervising, mentoring and appraising Office Assistants and Drivers.Preparing duty rosters and monitoring staff performance.Coordinating maintenance of pool and management vehicles.Ensuring that organisational assets are adequately insured at all times.Maintaining an up-to-dale asset register and inventory of office furniture and equipment.Coordinating maintenance and repair of buildings, equipment and facilities.Liaising with suppliers, service providers and contractors to ensure quality service delivery.Supervising contractors undertaking maintenance, renovation and civil works.Assisting in the preparation of administrative budgets, procurement plans and work plans.Monitoring utilisation of office supplies and administrative resources.Ensuring timely payment of utility bills and service charges.Promoting compliance with occupational health, safety, security and environmental standards.Preparing periodic administrative reports and maintaining accurate records.Job and Person SpecificationsQualificationsDiploma in Business Administration, Public Administration, Business Management, Office Management or a related field from a recognised institution.Malawi School Certificate of Education (MSCE) or its equivalent.Membership of a relevant professional body will be an added advantage.ExperienceA minimum of three (3) years’ relevant experience in administration, office management, facilities management or a related field in a reputable public or private sector organisation.Skills and Personal AttributesKnowledge of office administration and records management.Knowledge of facilities, property and asset management.Excellent communication and interpersonal skills.Strong organisational and planning skills.Proficiency in Microsoft Office applications.High levels of integrity, professionalism and confidentiality.Strong analytical, problem-solving and decision-making skills.SUBMISSION OF APPLICATIONInterested and qualifying individuals should submit applications and detailed Curriculum Vitae (CV). with at least three names of traceable referees. and copies of certificates. Applications in sealed envelopes, clearly marking ‘Name of the position being applied for’ should be sent to:The Chief Executive OfficerCentral Medical Stores TrustPrivate Bag 55Mzimba DriveLilongweOr to: vacancies@cmst.mwClosing time and date for applications is Friday 4th September 2026CMST is an equal opportunity employer and ladies are encouraged to apply. Only shortlisted applicants will be acknowledged. Apply Now Apply directly via email Auto Apply Register for automated application Save Job Save this job for later Job Highlights Not specified Not specified Competitive Closing: September 5, 2026 23 days left Other Jobs Collections Officers New Posted: August 12, 2026 View Collections Officer New Posted: August 12, 2026 View Security Supervisor New Posted: August 12, 2026 View Behavioural Change Communication Intervention Officer New Posted: August 12, 2026 View Marketing Intern New Posted: August 12, 2026 View Apply Apply directly via email Auto Apply Register for automated application Jobs Return to jobs list Mvungi Automated Job Application System by ICTech Computer Solutions. Helping Malawians reach opportunities with ease and dignity. 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