Assistant Administration Officer
Central Medical Stores Trust (CMST)
Job description
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Assistant Administration Officer
Assistant Administration Officer
Posted on August 11, 2026 | Job ID: 3362
Application Deadline: 23 days left
Job Description
VACANCY ANNOUNCEMENT@ Central Medical Stores Trust (CMST)POSITION: ASSISTANT ADMINISTRATION OFFICER Location: LilongweINTRODUCTIONThe Central Medical Stores Trust (CMST) is responsible for Procurement, Warehousing, Sales and Distribution of adequate, affordable and approved and quality medicines and medical supplies to all public health facilities in Malawi.CMST is seeking to recruit transformative and visionary persons to support it to effectively fulfill its mandate across its establishments in Mzuzu, Lilongwe and Blantyre as follows:ASSISTANT ADMINISTRATION OFFICERJob Title: Assistant Administration OfficerJob Grade: MS6Location: LilongweResponsible to: Administration Officer (MS5)Responsible for: Drivers (MS8) and Office Assistants (MS9)No. of Positions: One (1)Purpose of the JobTo coordinate the provision of administrative and support services required for the efficient and effective operation of the Trust.Duties and ResponsibilitiesCoordinating day-to-day administrative and support services for the organisation.Coordinating office accommodation, workplace logistics and general office administration activities.Coordinating transport services, allocation of Office Assistants and office cleaning services.Supervising, mentoring and appraising Office Assistants and Drivers.Preparing duty rosters and monitoring staff performance.Coordinating maintenance of pool and management vehicles.Ensuring that organisational assets are adequately insured at all times.Maintaining an up-to-dale asset register and inventory of office furniture and equipment.Coordinating maintenance and repair of buildings, equipment and facilities.Liaising with suppliers, service providers and contractors to ensure quality service delivery.Supervising contractors undertaking maintenance, renovation and civil works.Assisting in the preparation of administrative budgets, procurement plans and work plans.Monitoring utilisation of office supplies and administrative resources.Ensuring timely payment of utility bills and service charges.Promoting compliance with occupational health, safety, security and environmental standards.Preparing periodic administrative reports and maintaining accurate records.Job and Person SpecificationsQualificationsDiploma in Business Administration, Public Administration, Business Management, Office Management or a related field from a recognised institution.Malawi School Certificate of Education (MSCE) or its equivalent.Membership of a relevant professional body will be an added advantage.ExperienceA minimum of three (3) years’ relevant experience in administration, office management, facilities management or a related field in a reputable public or private sector organisation.Skills and Personal AttributesKnowledge of office administration and records management.Knowledge of facilities, property and asset management.Excellent communication and interpersonal skills.Strong organisational and planning skills.Proficiency in Microsoft Office applications.High levels of integrity, professionalism and confidentiality.Strong analytical, problem-solving and decision-making skills.SUBMISSION OF APPLICATIONInterested and qualifying individuals should submit applications and detailed Curriculum Vitae (CV). with at least three names of traceable referees. and copies of certificates. Applications in sealed envelopes, clearly marking ‘Name of the position being applied for’ should be sent to:The Chief Executive OfficerCentral Medical Stores TrustPrivate Bag 55Mzimba DriveLilongweOr to: vacancies@cmst.mwClosing time and date for applications is Friday 4th September 2026CMST is an equal opportunity employer and ladies are encouraged to apply. Only shortlisted applicants will be acknowledged.
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Job Highlights
Not specified
Not specified
Competitive
Closing: September 5, 2026
23 days left
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