# Administrative Assistant Canonical URL: https://primejobalerts.com/jobs/administrative-assistant-7 Company: African Grey Insurance Limited Category: Administration & Office Support Location: Zambia, Lusaka Work type: Full-time Work arrangement: On-site Published: 2026-10-07 Expires: 2026-11-21 ## Job Description ### Job Title: Administrative Assistant Job Location: Lusaka Company Name: African Grey Insurance Limited Job Description: Administrative Assistant ### Role Description The Administrative Assistant serves as the primary point of contact for the organization, responsible for delivering a high-standard guest experience while providing critical administrative and logistical support. The holder of this position will ensure the office remains secure, organized, and offers top-notch customer experience. ### Key Responsibilities ### 1. Communication & Correspondence Management • Message Logistics: Receive, direct, and relay telephone calls, emails, and faxes to the appropriate departments with speed and accuracy. • Mail Handling: Open, date-stamp, and distribute all general correspondence to ensure timely responses. • Directory Maintenance: Maintain up-to-date employee and department directories; monitor and assist with updates to the company website. ### 2. Guest Services & Security • Hospitality: Provide a warm, professional welcome to all visitors; handle inquiries or refer guests to the correct personnel. • Security Protocol: Uphold office security by following established procedures, monitoring logbooks, and issuing visitor badges/access cards. • Reception Upkeep: Maintain a safe, clean, and organized reception area in compliance with company rules and safety regulations. ### 3. Logistics & Administrative Support • Meeting Coordination: Assist with the logistical planning of meetings, conferences, and multi-line conference calls. • Travel & Accommodation: Coordinate end-to-end travel logistics for staff, including liaising with travel agencies, airlines, car hire services, and hotels. • Resource Management: Monitor and maintain the telephone logbook and keep a strict inventory of office stationery and supplies. • Any other assigned tasks. ### Preferred Skills • Interpersonal Excellence: A courteous, professional demeanor and the ability to handle high-pressure situations with grace. • Organizational Prowess: Ability to multitask, prioritize, and manage complex travel schedules or meeting logistics. • Attention to Detail: Precision in date-stamping correspondence and maintaining accurate logbooks/inventories. • Tech Savvy: Proficiency in office software and comfort with basic website monitoring/updating. ### Qualifications • Full Grade 12 certificate. • Minimum of a Diploma in Business Administration, Public Administration, or any other related social science. • Must have a minimum two (2) years of experience in general office administration or related setting. • Excellent oral and written communication skills. All interested applicants are required to send their cover letter, ZAQA certified qualifications and CV to careers@mulunduholdings.co.zm in PDF format with the subject line reading “Application – Administrative Assistant” before 7th October, 2026. Only shortlisted candidates will be contacted. ## Requirements Apply by email: careers@mulunduholdings.co.zm ## Apply Use the canonical Prime Job Alerts page for full application instructions and source verification.