ADMINISTRATIVE ASSISTANT

Job description

VACANCY ANNOUNCEMENT @ PAEDIATRIC AND CHILD HEALTH ASSOCIATION (PACHA)LOCATION: MalawiPOSITION: ADMINISTRATIVE ASSISTANTOVERVIEWThe Paediatric and Child Health Association (PACHA) is a non-profit organisation dedicated to advancing and improving children's health and welfare. Its mission is to ensure that children have access to the determinants of good health in Malawi and beyond.PACHA's membership includes healthcare professionals and other child health and welfare advocates. The organisation has been working in Malawi since 2011.With funding from the Else Kröner-Fresenius Foundation, PACHA, in collaboration with Witten/Herdecke University, has established the Else Kröner Centre for Global Child Health.The Centre seeks to strengthen primary healthcare systems for children and young people, improve the quality of care, promote children's rights, and develop evidence-based strategies for sustainable health system strengthening.PACHA invites applications from well-experienced, highly motivated and suitably qualified candidates for the position of Administrative Assistant.JOB TYPE: Not specified in the advertApplication Deadline:Tuesday, 17th November 2026POSITION: ADMINISTRATIVE ASSISTANTDUTIES AND KEY RESPONSIBILITIESThe Administrative Assistant will be responsible for the following:1. Office Administration and CommunicationCarry out administrative duties, including handling office communications.Organise meeting venues and prepare minutes of discussions and proceedings.Provide secretarial services.Establish and manage a user-friendly filing system.Maintain and update individual staff records.2. Travel and Logistics CoordinationLiaise with the Programme Manager and Accountant to arrange travel for visitors, including flight bookings and accommodation.Support the Accountant in managing the project vehicle.3. Human Resource AdministrationSupport management in recruiting project support staff.Provide administrative assistance during the orientation of newly recruited staff.Supervise support staff.4. Procurement and Asset ManagementAssist with the procurement, management and control of office supplies and project materials.Liaise with the Accountant to support the Programme Manager in developing and maintaining an inventory of organisational assets, including the fixed asset register and other resources.5. Finance and Petty Cash SupportIn the absence of the Accounts Clerk or Bookkeeper, support the Accountant with the administration and reconciliation of the petty cash float.6. Other DutiesPerform any other duties assigned from time to time.KEY REQUIREMENTSAcademic QualificationsApplicants must possess:A Diploma in Business Administration, Administrative Studies, Secretarial Management, Office Administration, or a related field.Professional ExperienceA minimum of three (3) years of relevant work experience.HOW TO APPLYInterested candidates should submit their applications by email to:Email: recruitment.ekcpacha@outlook.comClosing Date:Tuesday, 17th November 2026Only shortlisted candidates will be contacted.IMPORTANT NOTICEPACHA does not charge any fees at any stage of its recruitment process. Applicants should not pay anyone to secure this opportunity.

Requirements

Apply by email: recruitment.ekcpacha@outlook.com