Job description

VACANCY ANNOUNCEMENT

Job Title: Administration Assistant
Job Type: Permanent and Pensionable
Location: Copperbelt Region – Kitwe
ERB Grade: ERB 6
Reports To: Senior Manager – Copperbelt Region

Background

The Energy Regulation Board (ERB) is a statutory body created by the Energy Regulation Act No. 12 of 2019 to regulate Zambia’s energy sector. The ERB is looking to hire a qualified and experienced Zambian national to fill the position of Administration Assistant to be based at its Copperbelt Region Office.

Job Purpose

The purpose of an Administration Assistant is to provide essential support that ensures the office runs smoothly and efficiently by performing organizational, clerical tasks, administrative and logistical support to staff and operations at the Regional Office.

Main Duties and Responsibilities

The main responsibilities for this role include

Initiate purchase requisitions, inventories and order materials, supplies, and services for approval by Supervisor
Managing correspondence, scheduling meetings, maintaining files, and assisting daily operations, maintains information files and processes paperwork on a day-to-day basis.
To initiate the procurement of goods, services and works in order to facilitate efficient and effective functioning of the regional office
Compile and maintain transport requests, insurance, medical and travel records
Maintain and update filing, inventory, mailing, and database systems, both manually and electronically, compute and record data and other information
Ensure that goods and services are received, recorded, stored and issued to respective departments whenever requested for. Also maintain adequate stock of office requisite
Ensure that all items of CAPEX nature are recorded in the Insurance notification Form and information forwarded to Finance and Administration sections for insurance and asset register updating respectively.
Conducts stock checks and verification to determine actual stock levels, initiate order process
Initiate office maintenance and repairs
Maintain a register of vehicle usage, fuel consumption and maintenance records
Assist Superior to follow up Insurance claims, stock verification,
Supervise Security Services and housekeeping of internal and external office premises to ensure a safe and good working environment.

Minimum Qualifications and Skills

Full Grade 12 Certificate or equivalent
Diploma in Business Administration; Public Administration or Human Resources Management or equivalent
3 years’ relevant experience in a reputable Organisation
Verification of all qualifications by ZAQA is required

Required Attributes

Strong interpersonal, organizational, and analytical skills
Good communication skills – computer literate, ability to write analytical and comprehensive reports
High integrity
Excellent negotiation skills

How to Apply

Applicants must complete the pre-application form available at this link: ERB e-Job Application – Administration Assistant (1) – Fill out form or by scanning the QR Code below:

Applicants who meet ALL the minimum qualifications above will be invited to submit soft copies of application letters, current Curriculum Vitae (with minimum two (2) professional referees, in word version and ZAQA certified photocopies of Grade 12 School Certificates, Diploma Certificate(s), and relevant professional qualification certificates to jobs@erb.org.zm. No hard copies will be considered.
Application deadline is Friday 21st August 2026.

ERB is an equal opportunity employer, both genders are encouraged to apply. Candidates involved in any lobbying shall be disqualified. Only short-listed candidates will be contacted.

Administration Assistant