Accounting Officer

Job description

• Job Title:   Accounting Officer
• Job Location:  Lusaka
• Company Name:  People In Need
• Start date: Negotiable
• Application Close: 30^th October 2026

Position: Accounting Officer

Location: Lusaka

Department: Operations

Line Manager: Finance Manager

Validity: from October 19, 2026

People in Need (www.peopleinneed.net) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Lear more here: www.alliance2015.org 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply. 

Position Summary

The Accounting Officer (AO) supports daily financial operations by managing cash and banking transactions, processing payments, maintaining accurate financial records, and assisting with payroll administration. The role helps ensure compliance with internal controls and financial procedures through cash management, account reconciliations, financial verification, and timely follow-up on outstanding advances.

Responsibilities

Cash Management & Money Requests

• Acts as cashier of the Lusaka main cash boxes, including processing and settling advance requests for Lusaka staff while ensuring proper cash control and accountability

• Ensures sufficient cash and bank balances; performs weekly and quarterly cash counts and archives them in ELO
• Archives all relevant supporting documents in ELO

Payments & Banking Operations

• Initiates payments as Bank Clerk/Payer
• Posts and reconciles bank statements
• Manages C-grate account, reconciles C-grate statements
• Conducts bank withdrawals and manages bank administration changes
• Monitors staff open advances and follows up with staff where required, oversees quarterly closing of open advances
• Monitors balances of Country Programme (CP) bank accounts, initiates transfers and requests transfers from HQ as required

Payroll & Remuneration

• Prepares monthly payroll; verifies inputs, oversees statutory and CareCoop deductions and approvals; generates and files pay slips
• Posts payroll to the NAVISION (NAV) accounting system and reconciles related accounts
• Coordinates salary allocations in NAV; liaises with HR on contracts, changes, and staff movements

Open entries controls

• Checks open entries in NAVI for vendor cards
• Actively works on identifying and settling problematic open entries

Financial Recording & Reporting

• Supervises and verifies bill/invoice correctness (dates, amounts, suppliers, clarity, descriptions, signatures)
• Posts invoices to NAV
• Works and cooperates with HQ accountant on corrections according to comments from NAV reports and participates in process of financial quarterly and end year closing (accounting processes) at the CP level)

Tax & Statutory Compliance

• Supports in preparation and processing of local taxes, income tax, pensions, and withholding taxes (all offices), NGO annual returns
• Registers all international staff on all pension and tax online platform

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies     
• Participate in training and awareness raising (CoC and KP, Safeguarding…)    
• Support the implementation of Safeguarding measures.  
• Create and maintain a fulfilling and protective environment.

Other

• Reviews Admin/Finance manual periodically and suggests improvements
• Participates in all relevant trainings
• Actively participates in all relevant operation team meetings
• Carries out any other tasks assigned by the line manager

Requirements

Education & Qualifications

• Degree in Finance, Accounting or related field.

• Professional certification (ZICA, ACCA, CIMA, or equivalent) is required.

Experience

• Minimum of 3 years experience in finance, accounting, or administrative financial operations.

• Familiarity with statutory and donor compliance, bank operations, and audit processes.

• Experience working with project-specific financial management, preferably donor-funded projects.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Familiarity with NAVISION, ELO, and other financial/accounting systems.

• Knowledge of payroll, advances, payments, bank reconciliations, and project financial reporting.

Core Competencies

• High integrity, accuracy, and attention to detail.

• Strong analytical and problem-solving skills.

• Effective communication and interpersonal skills.

• Ability to manage competing priorities and meet deadlines.

• Team player with the ability to work independently when required.

Please note that PIN never ask for exchange of material, services or money for employment. 

EMPLOYMENT CONDITIONS 

• 24 annual leave per year 

• Contributions of Health Insurance (Nhima) as by Law. 

• Accident insurance for all injuries during work time. 

• National pension scheme contributions as by law 

• Extensive Capacity Building program, both internal and external trainings – Induction training. 

• internal online opportunities, such as access to e-learning platform and webinars  

• Month contribution for phone tariffs 

• Annual Staff retreat  

• International environments with opportunities to learn from other country programs  

• Paternity leave of 5 days and maternity leave of 14 weeks 

• Breastfeeding breaks for nursing colleagues  

• Per diem for working and sleeping outside of duty town depending on the location. 

• Friendly and fair environment in small collective structure where everyone knows each other. 

• We have lunch break with meals available at the office (Mongu Office) 

• 2 health breaks per day. 

• Salaries are according to People in Need Salary scale and shortlisted candidates to be informed about the salaries. 

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need Code of Conduct and key policies (available at: www.peopleinneed.net/key-policies-4142gp ). People in Need Staff will undertake the appropriate level of training. 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. 

Are you interested in joining us? Please apply in the link below. Send us your cover letter and CV which includes the contacts on your referees. Ideally, we need the name and email of your two previous line managers and one of HR. 

• How To Apply: Please follow the link : https://career.peopleinneed.net/?pos=1185

No physical or mailing applications are accepted

• Closing Date: 30^th October, 2026